Job Description

About Us:

Located in the heart of Thames Ditton, our private health club is not just another corporate gym. As a not-for-profit organisation, we pride ourselves on being welcoming, supportive, and independent. We offer a personalised approach to fitness and well-being, creating an environment where members and staff alike feel valued and inspired.

Job Purpose:

We're looking for a proactive and detail-oriented Finance Assistant to support our finance team with day-to-day financial operations. The ideal candidate will assist with payroll, bookkeeping, data entry, account reconciliations, and general administrative tasks to ensure accurate and timely financial reporting.



You will work closely with the Head of Finance (HOF) and other Heads of Department (HODs) to drive better financial understanding and decision-making across the club.

Role and Responsibilities:

Process and record financial transactions, including invoices, receipts, and payments. Assist in managing accounts payable & accounts receivable and perform regular creditor Payment runs. Assist with payroll preparation and general payroll administration and processing. Reconcile bank & credit card statements and other financial records. Maintain accurate financial records and filing systems. Support the preparation of monthly, quarterly, and annual financial reports. Assist with budget tracking and expense reporting. Help prepare documentation for audits. Liaise with internal departments and external vendors as needed. Perform administrative tasks such as data entry, scanning, and document management. Ensure compliance with financial policies and procedures. Support improvements to our systems for financial reporting and analytics, working closely with the IT department. Contribute to a culture of continuous improvement, encouraging smarter, more efficient processes. Assist with ad hoc financial analysis and internal reporting as required.

Cultural / Values

Commit to the company values and personality.

Our Values:

Independent

- We are not-for-profit. We are inclusive, unpretentious and trustworthy.

Supportive

- We genuinely care - We are supportive of our community, members and eachother.

Welcoming

- Not just another corporate gym - We do things a little differently



United - Coming together on the journey - Developing a unified and capable team committed to our vision.

Our Personality:

Friendly

- Outgoing - enthusiastically engages with both colleagues & members

Motivated

- Positive - Brings a 'can-do' energy that brightens up those around them

Proud

- Engaged - Part of the team, driven to make a genuine contribution



Be aware of the core business anchors of Colets and embed them into your department:


Create the right environment Being a Great place to work Going Beyond Member Satisfaction Fuelling Surplus to Reinvest

KPI's:

Timely processing of invoices Delivery of month end timetable

Qualifications / Educational Requirements:

Would suit someone studying towards a professional qualification (AAT, CIMA, or ACCA) who's ready to take the next step in their career and gain hands-on experience in a supportive, collaborative environment.

Preferred Skills and Experience:

Proven experience as a Finance Assistant or similar role. Basic knowledge of financial and accounting principles. Proficiency in MS Excel and accounting software (e.g. Sage). Strong attention to detail and accuracy. Excellent organisational and time management skills. Good communication and interpersonal abilities. Ability to work independently and as part of a team.

Personal Qualities:

Motivated, friendly, and approachable. Proactive, curious, and eager to improve processes and outcomes. Discretion and integrity when dealing with confidential information. Proud of delivering high-quality service. A can-do attitude with the ability to solve problems under pressure. Passionate about making a difference




Please apply online at www.colets.co.uk and submit your CV



We look forward to hearing from you.