Job Description

Business Operations Finance Administrator

Background. The Fishermen's Mission is a Christian charity that provides emergency and welfare assistance to active and former commercial fishermen and their families, through practical, financial and pastoral support.? Every year we help thousands of clients, many in desperate circumstances.???

The Finance Administrator reports to the Finance Manager.

Hours of work. 5 days / 30 hours per week; 1030-1630 Monday to Friday. The position is fully office based in Whiteley

Purpose of the role. The scope of the job is to support the Finance Manager and be responsible for the tasks listed below; other finance functions and tasks as required and shared tasks across the Business Operations team.

Responsibilities:

Finance mailbox. Monitoring the inbox through the day, dealing with any queries and processing invoices for payment received in a timely manner. Purchase Ledger. Sending all invoices for approval and processing onto accounting system (Accounts IQ.), and dealing with supplier queries and statement reconciliations Preparation, processing and checking of weekly payment run through the Lloyds Commercial online banking system. Checking and banking cheques when required. Reconciliation of all bank accounts. Daily updating of bank spreadsheet (Perbanks) for use by Supporter Care team. Post income from Salesforce to Accounts IQ. Reconciling Salesforce to Accounts IQ at month end (reconciliation and posting of fundraising income). Processing Port accounts month-ends. Monthly postage journal. Assist with year-end annual audit process. Responsibility for the completion of monthly voluntary income processing on Salesforce Creating and updating process notes for new accounting package. Any other duties defined by Finance Manager in line with finance requirements. Act as Lead Administrator (a shared role) on a rota basis (general office duties) Act as backup to other team members, helping to ensure that all tasks are supported and delivered.
Personal Qualities?

High levels of enthusiasm, self-motivated, proactive and able to work on own initiative. Attention to detail. High standard of personal honesty and financial integrity. Willingness to adapt to new working practices. Recognises the importance of a team approach to tasks and priorities - a 'team player.' Sympathetic to the Christian ethos of the charity, working at all times with compassion and empathy, being helpful to colleagues and the general public.
Skills required - Essential:

Experience of maintaining accounting ledgers and running accounts to trial balance level. IT software skills, particularly Word and Excel?(including creation and use of pivot tables). Well organised, efficient and accurate. Able to maintain confidentiality and deal with sensitive information. Articulate with good verbal and written communication skills. Ability to manage a varied workload against deadlines and agreed timetables. Ability to maintain controls within the organisation to ensure financial probity. Ability to work independently?with minimal time management. Purchase ledger experience including processing invoices and preparing payment run. Bank reconciliations.
Skills required - Desirable:

Part qualified accounting qualification (AAT or equivalent). An understanding of charity finances. An understanding of double-entry bookkeeping and accounting concepts. Experience of prepayments. Experience of fixed asset registers. Experience of assisting with management accounts. Experience of Accounts IQ. Experience of a Customer Relationship Management (CRM) tool (preferably Salesforce) Experience of working in a busy environment. An understanding of Data Protection laws.
Systems used:

Accounts IQ accounting software (implemented July 2025). Lloyds Commercial online banking system. Microsoft Office/MS365 (Excel; Word; Outlook; Teams; SharePoint) Salesforce Customer Relationship Management (CRM) tool.
Job Types: Full-time, Permanent

Pay: 23,770.43 per year

Benefits:

Additional leave Company pension Life insurance On-site parking Referral programme Sick pay
Schedule:

Monday to Friday
Ability to commute/relocate:

Whiteley PO15 7FJ: reliably commute or plan to relocate before starting work (required)
Experience:

Finance Administration: 2 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person

Application deadline: 31/08/2025