Job Description

Job Summary

We are seeking a detail-oriented and proactive Finance & Office Assistant to join our dynamic team. The ideal candidate will play a crucial role in supporting the finance department and overall office by managing various administrative tasks, ensuring accurate data entry, and maintaining organised records.

Duties

Providing support to the Finance department which will involve processing, entering and maintaining records of a company's purchase invoices into Sage 50 Accounting system Arranging and making payments to suppliers via BACS using HSBCnet portal Reconciliation of supplier statements Looking after company debtors, ensuring that the credit control process is followed and assisting in the debtors review meetings Raising company Purchase Orders on regular basis Being responsible for supplier management process Assist Finance department with entering simple journals into Sage line 50 Accounting system To be the first point of contact at Datum via phone and in the office, providing a friendly and professional service to visitors and callers. To ensure the smooth running of the office - for example, replenishment of office refreshments & management of boardroom meetings. Responsible for the organisation and co-ordination of office operations, procedures, and resources to facilitate organisational effectiveness and efficiency. Responsible for sending out the Site Access Pass forms to new clients, renewals and leavers and facilitating the process. Ensuring that all relevant passes are current and in place. To support other functional teams where additional administrative assistance is required, this can include but not limited to, assist with the administration of company business continuity pack & minuting of weekly team meeting.

Requirements

Previous experience in finance or office administration advantageous. Excellent written, verbal, and interpersonal communications skills. Must possess the ability to determine priorities, establish a course of action, and follow through to completion. Team player & relationship builder and able to take direction with a 'can do' attitude. Accuracy, and meticulousness in performing assigned tasks is essential. Must be reliable, pro-active and self-confident. Excellent IT skills and proficiency in MS Word, Excel, SharePoint, and Teams, knowledge of Sage line 50 Accounting system would be advantageous. The role is dependent on a clean DBS certificate.

Benefits

Work From Home 1 day per week, once probation period has been successfully completed. Discretionary performance bonus twice a year after successful probation. Private Medical Insurance available after probation. Life Assurance after successful probation Company Events Company Pension after successful probation
Job Types: Full-time, Permanent

Pay: 23,500.00-24,500.00 per year

Benefits:

Free parking On-site parking Sick pay
Schedule:

Monday to Friday No weekends
Application question(s):

Are you willing to apply for a DBS certificate?
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in Farnborough GU14 0LX

Application deadline: 09/06/2025
Reference ID: DAT002
Expected start date: 23/06/2025