Job Description

About the Role

This is a broad and hands-on part time role at the heart of the agency, combining

finance and office management responsibilities

. The role ensures the smooth running of monthly and annual financial cycles, supports the leadership team with accurate reporting, and manages employee experience, compliance, and day-to-day operations of the office. Would suit an experienced returner or someone with school age children - hours worked are negotiable to suit candidate/company.

Key Responsibilities

Finance & Accounts

Prepare and manage

monthly accounts functions

including billing, profit allocations, target reporting, P&L, Synergist analysis, payroll, pensions, client statements, and credit control.
Conduct

quarterly reporting

, including Synergist utilisation reporting and VAT returns. Oversee

annual processes

, including preparation of year-end accounts, P11D's, and PSA. Manage ongoing and ad hoc accounting functions: budgets, overheads, bank reconciliations, credit cards, expenses, petty cash, deposits, credit checks,bank paymentsand ad hoc analysis. Act as system administrator for

Synergist

platform and ensure data accuracy.

*Synergist is the internal agency platform that ensures operational efficiency from concept to completion - full training on the platform will be provided

Employee Admin

Prepare new employee contracts and maintain staff records. Administer pensions, health insurance, death in service, and other benefits. Oversee the holiday loyalty scheme and wellbeing initiatives (Mental Health First Aider). General staff wellbeing management, including flu jab programme and ad hoc employee support.

Office Management

Conduct health & safety risk assessments and ensure compliance. Manage office and mobile contracts, and landlord/cleaner liaison. Oversee office supplies, kitchen provisions, key-holder responsibilities with alarm company (if candidate lives locally). Manage first aiders and fire marshal cover.

Additional Responsibilities

Undertake ad hoc tasks/projects in support of the leadership team. Quarterly and Annual reporting to Alectro - Virtual Sustainability Officer

Candidate Profile

Strong experience in

finance and accounts management

, ideally within a professional services or marketing agency environment. Familiar with Sage 50 and Sage

payroll, pensions, VAT, and year-end accounts preparation

. Basic knowledge of

HR processes

and employment law best practice - able to research. Highly organised, detail-oriented, and comfortable managing multiple responsibilities. Strong IT skills, with knowledge and experience of

Synergist

or similar project management/accounting software a plus.
Confident communicator with excellent interpersonal skills. Resilient, adaptable, and proactive problem-solver.

Package & Benefits

Competitive salary (dependent on experience). 35-42k pa (pro rata for hours) EOT Company Performance-related bonus scheme. Pension scheme, healthcare, and employee wellbeing benefits. Generous holiday allowance including loyalty scheme. Opportunities for professional development.
Job Type: Part-time

Pay: 35,000.00-42,000.00 per year

Expected hours: 20 per week

Benefits:

Company pension Flexitime On-site parking Private medical insurance Sick pay
Ability to commute/relocate:

Leatherhead KT22: reliably commute or plan to relocate before starting work (required)
Experience:

Sage 50 Accounting: 1 year (required) Payroll management: 2 years (required)
Work Location: In person