Job Description

Job Title: Finance Assistant - Accounts Payable

Location:

Hybrid (2-month onsite training)

Hours:

Monday to Friday, 8:30 AM - 5:30 PM

Salary:

28,000 - 31,000 per annum

Role Purpose

The Finance Assistant (Accounts Payable) plays a vital role in supporting the Finance Department through accurate invoice processing, supplier account maintenance, and reconciliation activities. This is a fast-paced role within a busy finance team, ideal for someone with a keen eye for detail, strong Excel proficiency, and a collaborative mindset.



You'll be joining a dynamic team of 17 professionals managing approximately 4,000 invoices monthly--processing up to 4 million across multiple entities. The role offers exposure to other areas of finance and the opportunity to work with advanced tools including Sage Intacct, Proclaim, and Yooz (AI invoice processing).

Key Responsibilities

Accounts Payable Processing

Process up to 200 purchase invoices weekly using Yooz across multiple group companies Prepare and execute payment runs in line with agreed schedules Reconcile supplier statements and resolve discrepancies promptly Perform balance sheet reconciliations including intercompany and creditor accounts Match invoices to purchase orders and delivery notes with precision

Collaboration & Communication

Liaise with suppliers and internal departments to resolve queries efficiently Maintain professional communication with stakeholders across the business Work closely with the wider finance team to ensure consistency and accuracy

Data & Reporting

Ensure data integrity across multiple financial systems Support system reconciliations to maintain accurate group financial reporting Assist with audit preparation and management reporting

General Finance Support

Provide ad hoc support to the Finance Manager and wider team Manage daily finance admin including post, emails, and phone queries Contribute to broader finance projects and initiatives

Skills & Experience

Essential

Minimum 3 years' experience in Finance or Accounts Payable Proven experience in a high-volume, fast-paced accounts department Full proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas, large datasets) Strong numerical and analytical skills High attention to detail and accuracy Ability to manage multiple tasks and meet deadlines Excellent interpersonal and communication skills Team-oriented, proactive, and adaptable

Desirable

AAT qualification (or working towards) Experience working across multiple entities Familiarity with Sage Intacct, Proclaim, and Yooz Experience with purchase orders and supplier statement reconciliation Portuguese language skills (beneficial but not required)

Additional Notes

Excel proficiency is critical - candidates will spend a significant portion of their time working in Excel. This will be assessed during screening and should be highlighted in the application. * Exposure to AI-driven invoice processing tools like Yooz is a plus.