Job Description

Full-Time | Competitive Salary

Full/Part time considered

Hours: To be discussed at interview

Please note: We are unable to offer sponsorship for this role

CareConcepts Ltd is a growing, family-run care home group with five homes across the North West. We are committed to providing high-quality, person-centered care, and our Head Office team plays a crucial role in ensuring our services run efficiently, compliantly, and professionally.

We are seeking an organised, proactive Finance Business Administrator with a strong focus on payroll administration, while also supporting wider Head Office functions across Finance, Quality, Training and general administration.

The Role

In this varied and fast-paced role, you will support payroll processes, maintain accurate finance records, assist with central administrative duties, and contribute to the smooth day-to-day running of Head Office.

Key Responsibilities

Payroll & Finance

Support end-to-end payroll administration, including data entry, timesheet checks and resolving queries.

Maintain accurate payroll and finance records across multiple systems.

Assist with transactional finance tasks such as invoice processing, ledger maintenance, and bank postings.

Support the collation of documents required for internal and external audits.

Assist in monitoring team KPIs and deadlines to ensure operational accuracy and compliance.

Head Office Administration

Manage shared inboxes, handle queries professionally, and ensure timely responses.

Prepare letters, reports, documents, and meeting packs for the Head Office team and Directors.

Perform general office duties including filing, scanning, printing, and organising digital and paper records.

Answer incoming calls and direct queries appropriately.

Welcome and assist visitors, suppliers and clients as part of front-of-house responsibilities.

Quality, Training & Purchasing Support

Provide administrative support for Quality & Compliance, including audits, documentation, and record maintenance.

Assist with training bookings, scheduling, and maintaining staff training records.

Support purchasing activities, raise orders, liaise with suppliers and maintain purchasing records.

Operational Support

Liaise with home managers and operational teams to resolve payroll and finance queries promptly.

Provide absence cover within the Finance and Head Office teams when needed.

Carry out any reasonable tasks required to support efficient Head Office operations.

What We're Looking For

Strong administrative experience, ideally within finance or payroll (care sector beneficial but not essential).

Excellent attention to detail and accuracy in all tasks.

Confident using Microsoft Office and a range of online systems.

A professional, friendly communicator who can work with colleagues at all levels.

Ability to manage workload, prioritise effectively, and work to deadlines.

Discretion and professionalism when handling confidential information.

A positive, proactive and team-focused approach.

Why Join CareConcepts?

A welcoming, family-run organisation where people are truly valued.

Opportunity to be part of a growing care group with clear avenues for development.

Supportive leadership and ongoing training.

Modern and newly refurbished head office environment.

A role where your work genuinely supports the quality of care delivered across our homes.

Additional Information

Hours can be discussed and agreed during the interview process.

We do not offer sponsorship for this position; applicants must have the right to work in the UK.

Job Types: Full-time, Part-time, Permanent

Pay: 24,420.00-36,443.98 per year

Expected hours: 30 - 40 per week

Benefits:

Company pension Free parking On-site parking
Work Location: In person