Job Description

Overview

The effective co-ordination & administration of Finance, Payroll & Operational tasks to facilitate the safe, profitable & timely delivery of the Maintenance & Industrial Divisions

Duties and Key Responsibilities

(Finance)

Timely & accurate processing of supplier / employee expense payments via the bank Administration of sales & purchases on Sage (in conjunction with the Commercial Director) Scan and update all time sheets & cross reference with tracker &/or site data systems Update all operatives' holiday dates and analyse / track sickness Preparation of monthly payroll information Raise P.O numbers for vehicle repairs, plant hire etc. Update and check invoices against PO numbers. Managing costs to meet financial targets

Duties and Key Responsibilities

(Operations)

To assist with the management of scheduling & planning of workload Respond to and action all emails and phone calls promptly and efficiently Data inputting duties to be carried as and when required Assist with the completion & return of RAMS Prepare / update all spreadsheets & electronic calendar with all new job bookings Scanning of all paperwork and files Auditing & issue of reports as required on vehicle movements Compilation of information as required for asset management (including vehicle condition) Scan, Check and action Satisfaction Notes on a daily basis, making sure they are all accounted for. Hire / Off Hire plant and equipment for jobs when necessary. Inputting & monitoring of time sheets and dealing with wage queries when necessary. Sending out job instructions for the next day Organisation & record-keeping of staff training such as IPAF, PASMA etc.
Holiday & sickness cover for other roles may be required, and other duties as reasonably requested.

Personal Qualities

Organised, numerate, excellent eye for detail, good financial management, good teamworker, good under pressure

Preferred Experience/Qualifications

Office Administration, Microsoft Office - Excel, Word & Outlook, Sage Accounts, On-line Banking
Job Types: Full-time, Permanent

Pay: 25,000.00-27,000.00 per year

Benefits:

Free parking On-site parking
Work Location: In person