Job Description

Introduction

Thank you for your interest in the above role. This introduction does not form part of the terms and conditions, but aims to give you more information about the role, its context and an outline of the work you could be involved with.

Hesley Wood Activity Centre is seeking a Finance Support Administrator to join our team. The ideal candidate will be able to work well in a team environment and have excellent attention to detail. Hesley Wood Scout Activity Centre is in Sheffield, South Yorkshire and is a 132-acre estate comprising of residential buildings, camping fields and an array of outdoor activities.

The activity centre is owned and operated by South Yorkshire County Scout Council.

The nature of this post and the environment may require some evening and weekend work.

The role is line managed by the Operations Director

Personal specification:

Key Financial Responsibilities include but are not limited to:

Accounting Systems

o Processing supplier invoices on Xero

o Making payments electronically by bill payment to suppliers

o Recording sales invoices on Xero

o Recording receipt of payments from customers

o Chasing payment from customers for outstanding invoices

o Posting occasional journal entries for internal movements

o Issuing invoices, recording payments and issuing receipts, chasing overdue payments

o Sending monthly statements to customers who hold an account for Scout Shop purchases

o Monthly review of nominal codes to ensure transactions have been entered correctly

Expenses

o Reimbursing volunteer expenses

Banking

o Daily Bank Reconciliations

o Monthly reconciliation of business credit cards and savings accounts

o Petty Cash control and reconciliation

o Weekly reconciliation of Shop Tills

o Taking cash & cheques to the Post Office

Budgeting and Reporting

o Producing monthly management accounts and information

o Answering financial queries

o Producing budgets for events and monitoring expenditure against budget to create a final statement of surplus/deficit

o Escalating of any financial matters of concern to the Operations Director.

Contracts

o Maintaining list of contracts and termination dates

o Monitoring ongoing costs and obtaining quotes for more cost-effective supplies and services (e.g. negotiating Gas/Electricity prices)

o Gaining approval from relevant authority before entering into new contracts

Other

o Meter reading of utility meters

o Health and Safety

o Taking bookings for Camps & activities over the phone and in person

o Serving customers with Badges, Uniform & Calor Gas

o Health and Safety

o Assistance with other general administration as required

The salary is 14.23 per hour. Part-time 18 hours per week (3 days x 6 hrs per day)

3% Employer pension contribution

The application form and further information can be obtained via our website https://hesleywood.org.uk/jobs/

The closing date for applications 6 pm on Wednesday 12th January 2026

Please note that if you have not heard from us within two weeks of the closing date please assume that your application has been unsuccessful.

Job Type: Part-time

Pay: 14.23 per hour

Experience:

Finance: 1 year (preferred)
Work Location: In person