Job Description

Job Title

: FM Administrator

Location

: Maidstone, Kent

Salary:

Competitive + Benefits

Job Type:

Full-time permanent

Start Date:

ASAP

Company Description

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At BJF Group, we offer a career filled with opportunities, challenges, and innovations within a professional environment where you're empowered to make a difference.



We serve a diverse portfolio of public and private sector clients through various divisions, including Mechanical & Electrical, Projects & Construction, Facilities Management, and more.



We pride ourselves on nurturing talent and fostering an environment where everyone has the opportunity to thrive - if you have ambitions to play a key part in driving our business forwards, then we want you to join us at an exciting time of development and growth to realise your full potential.

Position

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Positioned at the heart of the business, our Facilities Management support team play a key role in enabling the success of the wider FM division in the delivery of business-critical projects.



We are looking to appoint a professional and diligent Administrator to join our FM Support function, assisting the team with achieving departmental and group targets by providing administrative support and ensuring that all facilities operations are carried out to required standards.



Working closely with the wider business, this is an opportunity to support the FM team across multiple contracts on both new and existing projects - predominantly splitting your time across 3 key areas of delivery:

Supporting our Facilities Management division with administrative support - this includes liaising with the engineering teams on-site, checking and raising purchase orders in line with the scope of works and seeking approvals for submitted invoices Playing a key role in operational continuity - you will hold responsibility for escalating any urgent actions that come into the central support inbox and be the first line of contact for engineers on-site Preparation and raising of purchase orders and order schedules - you can expect to liaise with stakeholders across all active sites to gather the information required to raise detailed purchase orders, containing item descriptions, quantities, agreed price, terms and relevant dates for payment and delivery


This is a dynamic and varied role, which will require you to manage multiple deadlines whilst maintaining strong working relationships with stakeholders at all levels, as well as prioritise your workload in line with the changing requirements of the business - those with a passion for detail and an appetite to build strong working relationships will thrive in a fast-paced environment at a time of sustained growth for the business.



Full responsibilities include but are not limited to:

Obtain quotes and negotiate rates to ensure best value Prepare and raise purchase orders and order schedules Conducting supply chain management, optimisation activities including uploading of documents Resolution of invoice queries and completion of any associated administrative tasks Validate and distribute data to the business with hired items and assets Highlighting unfavourable terms for negotiation, monitoring changes to prices and revising information distributed to the business On-boarding and maintaining of the businesses supply chain Liaise between site teams and suppliers regarding hire and off hire of plant equipment Support the team with continuous improvement and procurement processes Keeping records of purchases and relevant certification

Requirements

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To be considered for the role we would like you to demonstrate a mix of the following:

An understanding of supply chain management and logistics Good attention to detail and highly organised, with the ability to multi-task within a timescale Previous administration experience

What We Can Offer You

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Rewards

Competitive Salary

Annual Leave Entitlement:

33 days per annum (inclusive of bank holidays)

Group Pension Scheme:

Provided by Royal London to save for your future.

Free Eyesight test:

Specsavers

Company Funded Health Cash Plan:

helping you spread the cost of essential healthcare like, trips to the dentist.

Remote GP Access:

speedy access to a GP by telephone or online plus electronic prescriptions

24/7 EAP Service:

free advice, counselling and support for you and your family whenever you need it.

Discounted Gym Membership at more than 3,000 gyms across the UK.

Free Eyesight test:

Specsavers

Better BJF Initiative

: wellbeing and mental health champions readily available at work.

Employee Referral Scheme:

recommend a personal connection to us and claim a cash reward for their successful hire.

At BJF we look for people who seek:

A career that will challenge and motivate A flexible, supportive, and caring environment The opportunity to progress, make key decisions and own their future A high level of variety in day-to-day work life

TEAMS Values by BJF Group

Trusted

Open, honest and transparent

Excellent

The best in everything we do

Agile

At the forefront of change

Motivated

Driven to continuously improve together

Safe

Supportive of everyone's wellbeing

Find out more about being part of the BJF family

.

We are an equal opportunities employer, and we welcome applications from all suitably qualified persons regardless of their sex; religious or similar philosophical beliefs; political opinion; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.

Awarded Silver Armed Forces Covenant Employer Recognition Scheme (2022)

Awarded 'Management Team of the Year' at the Surrey Kent Sussex (SKS250) 250 Awards (2022)

Finalists of the Southeast Construction Awards in the Best Construction Project and Best Construction Contractor categories. (2021)