Job Description

Vacancy Type
Permanent
Location
HMYOI Polmont
Pay Band
B
Salary
27,697 (Pro Rata)

Closing Date

07/08/2025, 23:55
Hours of work
Part Time
Full or Part Time
Part-Time
Weekly Hours
17.50 hours
Job Purpose
The post holder will provide general administration support for the establishment. Also to ensure the effective and efficient management of all mail items for the establishment - ensuring that all SPS Policies, Procedures and Directives are adhered to.
Responsibilities
Carry out general administration duties which includes; photocopying, filing, minute taking, dealing with telephone calls and correspondence. Also covering HDC as directed by the First Line Manager.

Ensure the accurate and timely input of appropriate information to manual records and computerised systems.

Respond to queries from both internal and external bodies.

Accurately check, record and update Prisoner database when required within a reasonable timescale.

Dealing with incoming mail on alternate Saturdays in line with SPS policy.

Carry out any other duties as required, including cover for any other administration duties within the establishment.

Person Specification

SPS recruitment and selection practice is based on the fundamentals of our Competencies for Success Framework. This identifies behaviours and standards required both of applicants seeking to join us, and our staff in their respective roles. Assessment of specific behaviours, of which there are eight, will be determined by the role you are applying for. Whilst it is unlikely you will be assessed on all of them, you will be assessed on those identified as key to role.
Qualification Requirements

Two national five qualifications, including English and Maths/Arithmetic or relevant administrative experience.


Essential



Knowledge, Skills and Experience Requirements

Competent and experienced in all aspects of administration.


Essential



Competent in the use of Microsoft Packages including Excel, Word and Outlook. etc.


Essential



Experience of working with secure and confidential information.


Experience



Behaviour Requirements
Plan & Organise

Relationships & Collaboration
Listen & Communicate
Selection method 1
Interview