Job Description

General Practice Assistant - Admin Team

The closing date is 12 June 2025

Job summary

An exciting opportunity has arisen for the employment of a general practice admin assistant to joinour established team. West Wakefield is a Primary Care Network (PCN) with a patient populationof circa 68,000 across 5 practices.

Chapelthorpe Medical Centre

Middlestown Medical Centre

Orchard Croft Medical Centre

Ossett Surgery

The Lupset Health Centre

We are looking to expand our GPA Admin team to work alongside our practices and other PCNstaff. Our PCN staff team currently includes Clinical Pharmacists, Pharmacy Technicians, SocialPrescribers, Health and Wellbeing Coaches, Care Coordinators, Occupational Therapists, MentalHealth Nurses, General Practice Assistants (clinical), General Practitioners and First ContactPractitioners

Main duties of the job

The GPA Admin Team are responsible for coding clinical records from letters and communicationsfrom external providers. In addition to inputting clinical data. We welcome applications from bothexperienced clinical coders and those willing to learn and take on a new challenge. Training will beprovided.

The GPA Admin team plan to develop the service offer as the team expands. This is likely to include;

Scanning and matching letters to patient records

Sorting clinical post and prioritising actions for GPs and other PCN teams.

Identifying clinical actions and directing to appropriate practice and PCN teams.

Arranging Appointments, referrals, tests and follow-ups

Managing caseloads/ incoming referrals

Identifying and acting on safeguarding issues.

Clinical reporting and searches

Summarising medical records

Support the PCN and Practice with administration support as required.

This list is not exhaustive and is likely to develop with the service provision being offered.

This role requires the successful applicant to complete an enhanced DBS check

About us

We are a dynamic, forward-thinking PCN team passionate about developing and deliveringexcellent quality local services to meet the needs of our patients and reducing health inequalities.

Job description

Job responsibilities

The GPA Admin Team are responsible for coding clinical records from letters and communications from external providers. In addition to inputting clinical data. We welcome applications from both experienced clinical coders and those willing to learn and take on a new challenge. Training will be provided.

The GPA Admin team plan to develop the service offer as the team expands. This is likely to include;

Scanning and matching letters to patient records Sorting clinical post and prioritising actions for GPs and other PCN teams. Identifying clinical actions and directing to appropriate practice and PCN teams. Arranging Appointments, referrals, tests and follow-ups Managing caseloads/ incoming referrals Identifying and acting on safeguarding issues. Clinical reporting and searches Summarising medical records Support the PCN and Practice with administration support as required.

Person Specification

Skills & Knowledge

Essential

Awareness of the PCN DES contract Understanding of the importance of patient confidentiality Able to recognise the importance of accuracy and timely input into the patient record. Ability to communicate effectively both verbally and in writing. Ability to work as part of a diverse team. Self-motivated and able to work independently. Strong IT skills (Microsoft 365). Effective Time Management Good interpersonal skills Attention to detail

Desirable

Medical terminology Anatomical terminology Information Governance and Safeguarding Ability to extract relevant clinical information from complex letters.

Other

Essential

Able to meet Conexus Healthcare standards of attendance. Able to travel between sites and other venues within an appropriate timescale as required. Flexible and cooperative Motivated to learn and develop new and existing skills.

Qualifications

Essential

Educated to GCSE level or equivalent GCSE Mathematics and English Grade C or above (or equivalent)

Desirable

Clinical coding qualification

Experience

Essential

Working as part of a team

Desirable

Experience working in a primary care/ general practice admin team. Experienced Clinical Coder/summariser Experience of SystmOne Experience of working in a PCN.
Job Type: Permanent

Pay: 24,447.00-26,870.00 per year

Work Location: In person

Reference ID: A0430-25-0019