Job Description

Job description
We are seeking an enthusiastic, pro-active and highly organised Governance Administrator to support the efficient running of our governance arrangements. In this role, you will coordinate and provide high quality support to our committee programme and other key processes such as our grant funding and abstract competitions at Association conferences.


The successful candidate will play a central role in supporting the Association's governance and operational activities. Collaborating closely with the senior management team, committee Chairs and senior stakeholders, you will contribute directly to the success and impact to the charity.


If you have a strong eye for detail and process, this role may be for you.

Key responsibilities include:

Coordinating the committee meeting programme; arranging meetings, preparing detailed agendas, circulating papers promptly and producing accurate, high-quality minutes Organising the Association's grants, awards and prize programmes, ensuring smooth application, review and selection processes Administering the abstract competitions across all Association conferences, including communications with participants and on-site coordination when required Supporting the administration of committee appointment processes and Board and committee elections Providing pro-active executive and administrative support to the Chief Executive Officer, Officers and the Senior Management Team Working with all staff and Board members to ensure good communications are maintained throughout the Association Liaising with partner organisations and stakeholders to develop and maintain effective relationships and maximise networking opportunities

Hybrid working

This role is based at our head office in 21 Portland Place, London. We offer a hybrid working arrangement with a minimum of two days in the office per week.

Use of generative AI tools

We understand that many applicants use generative AI tools (such as ChatGPT, Copilot, or Gemini) to help prepare their applications. As part of your submission, please include a brief statement indicating whether you used AI assistance for any part of your application: Yes - entire submission, Yes - partial (CV, personal statement, or cover letter), or No - AI was not used in any part of this application. If AI was used, please briefly describe

how

it supported your work (e.g., drafting, editing, idea generation, formatting, etc.).


By submitting your application, you confirm that all information and documents you provided during the recruitment process are true, complete, and not materially misleading. If any statement is later found to be false or incomplete, the Association reserves the right to withdraw this offer or terminate your employment without notice and recover any losses arising.


Interviews will be held in early December 2025.