Job Description

This post is full time and permanent, working 35 hours per week.
The University of Westminster's Graduate School is undergoing a major transformation. We are redefining doctoral education for the twenty-first century, making it more inclusive, innovative, and globally connected. Join us and play a key role in this change.
Working closely with the Graduate School Manager, you will lead the administration of doctoral progression and completion, manage the Virtual Research Environment PhD Manager module, and ensure compliance with university regulations and sector standards. You will oversee annual reviews, thesis submissions, examinations, and conferment, while driving improvements to processes and systems. This is a hands-on role where you will redesign workflows, enhance digital functionality, and support committees and complex doctoral researcher casework. Your insights will help shape policy and improve the researcher experience.
You will need a degree or equivalent experience, strong knowledge of doctoral administration and higher education regulations, and advanced digital skills, including Microsoft Office and data analysis. Experience with student record systems and committee servicing is essential. Accuracy, discretion, and the ability to manage a high-volume workload independently are key, along with excellent communication skills and a commitment to inclusion.
To apply for this vacancy please click above. Further information can be found in the job description and person specification, which can be accessed through link below.
At the University of Westminster, diversity, inclusion and equality of opportunity are at the core of how we engage with students, colleagues, applicants, visitors and all our stakeholders.
We are fully committed to enabling a supportive and safe learning and working environment which is equitable, diverse and inclusive, is based on mutual respect and trust, and in which harassment and discrimination are neither tolerated nor acceptable.
The University has adopted Smart Working principles to support and further our Equality, Diversity and Inclusion aims of being an inclusive, collaborative and flexible employer. Further details of Smart Working can be discussed at interview stage.
Closing date: midnight on 25 January, 2026
Interviews are likely to be held on: 06 February 2026
Administrative contact (for queries only):

Skills Required