Job Description

Grant Administrator - Part Time

The Vacancy

Hiring

:

Wates

Foundation

Hours & Location:

18.75 hrs a week Flexible from home/Leatherhead office

and Drummond St office In the Leatherhead office at least once a week.

Must be in the Leatherhead office on a Wednesday (fortnightly)

Salary range:

28,000 (FTE

)

plus benefits

Length:

Permanent

Start date - July 2025

Are you an organised, detail-oriented administrator with a passion for making a difference? We're looking for a proactive

Grants Administrator

to support our grant-making processes and ensure the smooth operation of our CRM system, Salesforce.


This role is crucial to the success of Wates Foundation's grant programmes and wider philanthropic work. You'll work closely with our Grants Manager, Finance team, Trustees, family members, and grantees to ensure efficient administration across all areas of the grant's lifecycle.

Key Responsibilities

Grant Administration (Foundation)

Assist with all stages of the grant lifecycle, from application processing and due diligence through to award management and grantee visits. Process small family donations to charities. Coordinate with the Finance Manager to process and track grant payments. Monitor and follow up on grant reports, ensuring timely submission. Support grantees and liaise with family members, connecting them with causes aligned to their interests. Organise Trustee and Committee meetings, including logistics, catering, and minute-taking.

CRM System (Salesforce)

Maintain accurate grant records within Salesforce. Generate regular internal reports, including quarterly 360Giving data. Support team members to follow CRM procedures and ensure high-quality data entry. Uphold data integrity and ensure compliance with GDPR.

General Administration

Keep internal documentation, policies and processes up to date. Manage updates to the Foundation's website. Organise family engagement activities, including volunteering days and webinars. Attend occasional sector or networking events as required.

Communication & Engagement

Respond to grantee and applicant queries about funding criteria and processes. Communicate with successful applicants to obtain documentation and arrange payments. Write updates and articles for the family newsletter. Liaise with family members and trustees regarding meetings and other enquiries.

What We're Looking For

Essential Experience & Skills:

Proven administration experience and ability to manage your own workload. Meticulous attention to detail and a methodical approach. Excellent communication, interpersonal, and numerical skills. Strong IT skills including Outlook, Excel, and PowerPoint. Ability to use or quickly learn a CRM database (Salesforce preferred). Experience in updating and managing website content.

Desirable:

Experience working with grants, charity finance, or in a philanthropic environment.

Qualifications:

GCSEs in Maths and English (or equivalent).

You'll Thrive in This Role If You Are:

Organised and analytical, with strong data management skills. A team player with a positive, can-do attitude. Able to manage multiple tasks and deadlines. Confident engaging with a wide range of stakeholders, from family members to external partners.

Wates is one of the UK's leading family-owned development, building and property maintenance companies. Founded over 125 years ago, we have a proud legacy in the built environment.


We are driven by our purpose, 'reimagining places for people to thrive' and our three promises:

Thriving places

- working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity.

Thriving planet

- protecting nature and taking action on climate change by collaborating and innovating with our partners.

Thriving people

- creating opportunities and relationships so that everyone who works for and with us feels included, invested in, and treated with care.


We are proud to be recognised as Gold Investors in People and as a Disability Confident employer. We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.


PLACEHOLDER