Job Description

Purpose of the Role
To provide administrative and clerical support to the Health and Safety team, ensuring compliance with health and safety regulations and assisting in the smooth operation of safety processes across the organization.
Key Responsibilities

• Administrative Support
• Maintain accurate health and safety records, including incident reports, risk assessments, and training logs.
• Prepare and distribute health and safety documentation, policies, and procedures.
• Schedule and coordinate health and safety meetings, audits, and training sessions.
• Compliance and Reporting
• Assist in monitoring compliance with health and safety legislation and company policies.
• Support the preparation of reports for management and regulatory bodies.
• Track and update safety performance indicators and maintain dashboards.
• Assist in carrying out company audiometry tests and updating tracking matrices.
• Assist with site safety walks and compiling their results.
• Communication
• Act as the first point of contact for health and safety queries.
• Communicate updates and reminders regarding safety procedures and training requirements.
• Data Management
• Maintain electronic and paper filing systems for health and safety documentation.
• Ensure confidentiality and accuracy of all records.

Skills and Competencies

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Good communication skills (written and verbal).
• Ability to work independently and as part of a team.

Qualifications

• GCSEs or equivalent (minimum requirement SCQF Level 5).
• Administrative experience (preferably in health and safety or compliance).
• Knowledge of health and safety regulations (desirable).
• NEBOSH or IOSH certification (advantageous but not essential).

Key Attributes

• Proactive and adaptable.
• Confidential and trustworthy.
• Strong problem-solving skills.

Skills Required