Job Description

As a HR Admin Assistant at DLR you will provide professional and pro-active HR assistance and generalist support to the site whilst maintaining confidentiality and sensitivity; ensuring employee matters are dealt with professionally and efficiently.


Your day to day activities will include -


Monitoring live cyclical and CAT B security checks for all employees for an effective turnaround time in clearance, updating all relevant documents to our HR Systems once cleared. Managing the recruitment activity working closely with respective management and third parties to shortlist applicants and schedule interviews. Prepare or support in processing offer letters/contracts for any changes to employee terms & conditions of employment e.g. flexible working, change of job role, shift changes, etc. Based on advice from the Lead HR Business Partner or HR Advisor coordinate and arrange new starter onboarding ensuring the necessary paperwork is sent ahead of the joining date. Process recruitments via the Recruitment platform for seamless integration and data capture. Full recruitment lifecycle must be via the Recruitment Plus. Ensure that all employee records, on the system, e-file and hard copies of employee information are up to date and compliant with the company's audit requirements. Maintain HR systems including Synergy, the Time and Attendance System and Recruitment+. Rectify daily anomalies through the Time and Attendance System as well as inputting weekly overtime. Check and validate weekly timesheets for Agency employees. Raise invoices against the weekly purchase orders (POs) in a timely manner. Actively participate in HR meetings and special projects as required. Manage weekly Occupational Health review scedules and keep all results updated on the system.
The above list is not exhaustive. You will be required to undertake other duties within your capabilities, consistent with this role, to support the needs of the business.

CAPABILITY

(qualifications, experience and skills)

Essential

Good attainment of GCSE's or equivalent including English and Maths Excellent written and verbal communication Ability to maintain confidentiality at the highest level and be assertive, yet professional in dealing with various requests Organised with the ability to manage and prioritise a challenging and busy workload, excellent attention to detail and ability to work independently Solution orientated with a Team Player Attitude

Desirable

Unionised experience Previous experience in working with HR Information Systems and Time Management Systems Educated to A Level + or equivelant CIPD Level 3 or reading towards * Previous manufacturing experience and understanding of shift working is advantageous as is previous administrative experience within HR environment.