Job Description

Duties and Responsibilities

A. Personal Assistant (PA) Support to HR Director & HR Manager

Provide proactive administrative support to the HR Director and HR Manager. Manage calendars, schedule meetings, coordinate internal and external appointments. Prepare meeting papers, minutes, reports, and presentations as required. Organise departmental filing, document coordination, and diary planning. Manage confidential information with the highest level of discretion. Support with HR projects, audits, policy reviews, and HR initiatives.

B. HR Administration

Onboarding & Pre-Employment Checks (KCSIE 2025 compliant)

Issue offer letters, contracts, and new starter packs. Collect and verify documentation including ID, Right to Work, qualifications, references and medical information. Process and track DBS checks, ensuring full compliance with

KCSIE 2025 safer recruitment requirements

. Prepare and maintain Single Central Record (SCR) entries accurately. Coordinate induction arrangements and support delivery of HR induction sessions. Ensure all pre-employment checks are complete before start dates.

Starters, Leavers & Contract Changes

Process new starters, leavers, contractual changes, and variations promptly. Update HR systems, employee files and the SCR in line with policy. Draft contract addendums, variation letters and end-of-employment correspondence. Liaise with Payroll, IT, Finance and line managers to ensure smooth transitions.

HR Systems & Record Management

Maintain accurate HR records, digital files and the HR database. Support audits, compliance checks and ISI inspection requirements. Track probation reviews, appraisals, mandatory training and right-to-work expiry dates.

HR Inbox Management & Colleague Support

Manage the central HR inbox, responding promptly and professionally. Provide first-line guidance to staff on HR policies, processes and procedures. Escalate complex queries to the HR Manager/Director where needed. Support staff with forms, processes, system issues and general HR queries.

3. Additional Duties

Prepare and submit monthly payroll changes, including starters, leavers, changes, allowances, sickness, overtime and unpaid leave. Support recruitment processes where required (advertising, interview coordination, candidate communication). Assist with HR events, INSET days, onboarding sessions and staff briefings. Support the collation of HR data, reports and metrics. Assist with wellbeing, engagement and staff celebration initiatives. Contribute to continuous improvement of HR processes and systems.

Marlborough College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS).


The post is exempt from the Rehabilitation of Offenders Act 1974 and the College is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children."