Job Description

Administer a broad range of HR functions, including the preparation of employment contracts, onboarding documentation, contract variation letters, reference checks, extended leave processing, and employee exit documentation.

Oversee and maintain compliance with HR procedures relating to short- and long-term absences, probationary reviews, maternity/paternity leave, and flexible working requests.

Accurately update and maintain employee records within the UKG HRIS system, ensuring data integrity across all personnel changes.

Manage and monitor the company's access card system for approximately 500 employees, ensuring secure workplace entry.

Maintain the Opus Health & Safety system to support compliance with internal and external safety standards.

Provide payroll processing support in cases of absence, ensuring accurate and timely payment for 500 employees.

Deliver reception cover on an as-needed basis, representing the organisation professionally to visitors and stakeholders.

Maintain and organize all electronic HR records, supporting GDPR and company recordkeeping standards.

Support the end-to-end recruitment process, including liaising with recruitment agencies, tracking CV submissions, coordinating interviews, collating feedback, and administering offer/appointment documentation.

Provide accurate minute-taking for disciplinary meetings, ensuring records meet legal and compliance requirements.

Update and maintain company noticeboards and internal communications channels to enhance employee engagement.

Support HR investigations, including evidence collation and CCTV review when necessary.

Maintain and update company organisational charts to reflect structural changes.

Provide first-line support to employees with HR system access queries and holiday requests.

Collate and prepare HR and Health & Safety metrics and reports (e.g., absence rates, headcount, turnover) for management review.

Offer administrative support and collation of information, materials and communications for HR projects, engagement initiatives and any audit requirements when requested. .

Collaborate with and provide ad-hoc support to the HR, Training, and Payroll teams to meet departmental objectives. Accurate employee lifecycle administration

Timely HR system management: Oversight of UKG HRIS (500+ employee records managed).

Recruitment support: Coordination of new hires Compliance: Maintenance of Opus Health & Safety system

Payroll: Accurate processing of payroll for 500 employees.

Employee engagement: Maintaining communication channels and organizational charts.

Metrics/reporting: Preparation of HR & H&S data (absence %, turnover %, headcount, accidents, near misses, lost days).




Skills and attributes;



Desirable


1-2 years' experience in a similar role is an advantage

Previous experience of UKG HRIS system

Understanding of employment law through CIPD /equivalent qualifications




Essential


Strong communication skills

Highly organised and able to work at a faster than average pace

Excellent knowledge of Microsoft Outlook, Word and Excel


Please note this is a part time role working 5 hours a day 5 days a week. We operate from 06:00-23:30, ideally we would like someone to work 10:00-15:00 as this is usually our highest traffic time however we are open to discussion for the right candidate.





Benefits



33 days holiday



Life assurance at 4 x salary



4% company pension contributions



staff sales



Benefits platform - retailer discounts, GP hotline, Employee Assistance Programme