Job Description

To assist the Head of HR and aid the Recruitment Lead in the delivery of the HR function to the wider business. A highly visible, business-focused role, delivering administrative Human Resources with a focus on Employee Relations and Recruitment to the delivery of the overall HR Strategic objectives the underpin the overall organisational goals. Main Duties To include, but not be restricted to, the following HR Administration, including the preparation of contracts and offer documentation, references, joining instructions, liaison with payroll DBS checks, 6 week review and end of probation monitoring. Inputting of all starters and leavers on the HR (CoreHR) system and making adjustments as necessary.

Contractual Changes:

typing letters, payroll liaison, input onto CoreHR. Updating personal details on CoreHR. Following the recruitment process from start to finish, including liaising with line management around vacancies, supporting and advising on job descriptions and adverts, seeking financial approval, advertising roles via appropriate methods, responding to applicant queries. Collating and administering training requests and seeking appropriate approval.



Liaising with the Finance Department in order to fund requests and providing confirmation correspondence to employees. Filing onto employees e-Files. Typing mortgage, tenancy and employment references as and when required. Administering and providing employees with information on all employee benefits schemes, including the Company Pension Schemes.



Promoting and advising on best practice, ensuring compliance with all current contractual Policies in HSL and TDL. Oversee sponsorship of current employees, visa issues and right to work. Respond to and manage queries that come into the HR inboxes. Promote awareness of best practice Diversity policies, ensuring that all Employees are aware of their responsibilities.



Ensure compliance with legislative requirements. Monitoring right to work documents to ensure we meet all legal requirements and that any expiring documents are renewed. Monitoring the expiry of fixed term contracts so that all employees have up to date paperwork. Collating information around new starter Occupational Health, recording information on Core HR and sending to relevant line manager.



Arranging appointments where necessary. Making sure all data in Core HR is correct e.g. Line management, cost codes, pay groups etc. General admin support General Duties To become familiar with the day to day organisation of the department as it affects your work.



You should be aware of the functions of other members of staff in the department as they affect your work. To communicate in a friendly, helpful and nonprejudicial manner in your dealings with staff, clients and or customers as you will be regarded as a representative of your staff and department as well as the Company, and you should behave accordingly. Matters regarding patients and your staff are confidential and must not be discussed except in the course of your duties. You will be expected to sign an undertaking to observe all patient and company confidentiality.



To undertake such work as you are assigned in a careful and efficient way and in compliance with employment law guidelines. To be aware of and abide by the rules and codes of conduct of the department. This is particularly important in the case of Health & Safety and Fire procedures. To behave in a professional manner and co-operate with all other members of staff at all times.



Staff will participate in the Annual Joint Review procedure, and this job description will be reviewed as part of the Annual Joint Review procedure. To work flexible hours according to the Department requirements, as decided by Management. To maintain the highest standards of quality within the department at all times. Other duties as specified by the Recruitment Lead.