Job Description

JOB TITLE:

HR and Office Administrator

JOB TYPE:

Permanent Contract, Full Time or Part Time depending on candidate

MANAGER:

Group Head of HR

HOURS

: 37.5 hours per week, Monday to Friday, 9:00 am to 5:30 pm for Full Time. Minimum of 22.5 hours per week to be worked across Monday to Friday for Part Time

SALARY:

25,350 per annum for Full Time. Equivalent to 13.00 per hour for Part Time

LOCATION:

Our offices are located in the centre of Christchurch, next to the high street shops, with Christchurch Quay a 10-minute walk away and only five minutes from the railway station. Please note the company is operating a hybrid working policy and is open to home working.

Over the last two decades Pro2col has been working with some of the world's biggest brands. From High Street banks to supermarkets. Designer clothing brands to major media corporations. From global engineering firms to tech companies pushing the boundaries of what is possible.

And how have Pro2col helped these businesses?

We've helped them move, transfer and automate the data in their organisations to make them more effective, more efficient and ensured that their data (and often your data) is kept safe, secure and protected.

In an industry worth over $1bn we're blazing a trail of excellence, growing year on year and have established ourselves as THE data transfer and workflow automation specialists in the UK. Now we need an ambitious HR and Office Administrator to fuel our continued rapid growth.

We are a fun and hardworking team, with a defiantly ethical, charitable and environmental focus. We're proud to be a local business and are driven to do what we can to improve and cherish the beautiful town in which we're based. And we believe in building a work life balance and creating a family-first and supportive culture for all our employees.

WHO ARE WE LOOKING FOR?

We are looking for someone who is looking to further their experience in HR and Office Management. You will be an important member of the HR team, assisting the Group Head of HR and Senior Leadership Team with people and culture activities.

WHAT DO WE OFFER YOU?

25 days holiday, increasing to 30 days with length of service

A generous annual company bonus scheme linked to personal and company objectives

A health cash plan, covering dentistry, optician visits and more

Enhanced company pension scheme

Enhanced maternity / paternity

Company sick pay

Gift vouchers to celebrate employee birthdays and work anniversaries

1 day charity / community leave per year

A cycle to work scheme

Parking permits

Hybrid working - office based initially and will then introduce home working days once probation passed

Quarterly team events

Development opportunities e.g. vendor certifications and Certified File Transfer Professional (CFTP) qualification

Password vault software for up to five family members

Store discounts

WHAT DO WE EXPECT FROM YOU?

To champion the Pro2col pack culture and company values, with a positive mental attitude and ability to role model behaviour

Support the Group Head of HR with recruitment, HR and L&D activities and queries across the company, escalating where needed

Assist the hiring manager and Group Head of HR with recruitment and selection activities, including advertising new vacancies and interview arrangements. Taking the lead on lower level positions, conducting video interviews and feeding back to the hiring manager

Assist with the onboarding and induction of new employees, including pre start actions, collecting documentation, scheduling training plans and leading HR training sessions

Support the Group Head of HR in reviewing and auditing people policies and practices in line with legal, ISO and company requirements

Maintain accurate employee records, keeping HR systems up to date with changes as required

Assist the Group Head of HR with employee engagement survey communications

Support the Group Head of HR in the management of reward and recognition practices e.g. benefits administration

Communication regarding fortnightly Tuesday Team Meetings and lead presentations in the Group Head of HR absence

Support employees access relevant training, including purchasing online courses and maintaining accurate training logs

Assist the Group Head of HR in managing the leaver process

Ensure people matters are kept confidential and communicated appropriately

Leading the monthly Community and Wellbeing Calendars, including coordinating activities, quarterly team events, Christmas and summer parties

Work alongside the Operations team on office management e.g. office maintenance and repairs, communicating with external suppliers etc.

Continued professional development, keeping up to date with employment legislation and best practice

Any ad hoc duties as required

WHAT SKILLS WILL YOU NEED?

Administration experience is required

Minimum of one year HR experience is essential

Office Management experience is desired but not essential

Excellent organisational skills and time management with the ability to prioritise workload

Process orientated with a high level of accuracy and attention to detail is a must

Excellent verbal and written communication skills with the ability to present

Team mentality with a people first approach

Understands, respects and adheres to confidentiality and data protection

If you want to be part of a successful team that cares greatly about developing our people, supporting our clients and giving back to our community, then we would love to hear from you.

CLOSING DATE FOR APPLICATIONS:

17th August 2025

Please note that offers of employment are conditional based on two satisfactory references, right to work in the UK and proof of relevant qualifications.

Job Types: Full-time, Part-time, Permanent

Pay: 25,350.00 per year

Expected hours: 22.5 - 37.5 per week

Additional pay:

Bonus scheme
Benefits:

Bereavement leave Company events Company pension Cycle to work scheme Health & wellbeing programme Paid volunteer time Sick pay Store discount Work from home
Schedule:

Monday to Friday
Work Location: Hybrid remote in Christchurch BH23 1PZ

Application deadline: 17/08/2025