Job Description

We are seeking a proactive and highly organised HR and Operations Coordinator. We would love to hear from you about joining our friendly team. As a HR and Operations Coordinator, you will assist with the various stages of the employee life cycle from recruitment, onboarding and induction, through to general administrative tasks to support various HR and operational functions.

Who are we?

An exciting opportunity to join London's leading residential design and build company with decades of experience in providing professional home extensions. We have worked to build a reputation as home extension specialists and are committed to providing the highest standards of service. We are proud to say that over 50% of our business comes from recommendations from previous clients.

Why join us?

Flexible Working: Enjoy the freedom of hybrid working while being part of a dedicated team.

Collaborative Culture: Work with experienced professionals who are committed to excellence and innovation in the property sector.

Bi-annual Staff Events: Socialise with the wider team

Key responsibilities

HR

Maintain and audit the Breathe HR system with up-to-date staff records and information whilst adhering to GDPR compliances, including for new starters and leavers

Use Breathe HR to manage annual leave requests and to monitor and record staff absence, probation reviews, and appraisals

Process and advise on leave including maternity, paternity, adoption, shared parental leave, ensuring accurate documentation and timely communication with payroll

Oversee and manage end to-end recruitment; advertise roles on various job boards, shortlist candidate applications, carry out screening interviews where required, organise and schedule interviews ensuring a smooth process for candidates and management

Support the onboarding process, ensuring that new starters complete all pre-employment checks and are set up with systems, equipment, contracts, and inductions as needed

Review the staff handbook policies regularly and ensure updated appropriately

Prepare and implement health and safety policies

Collate all staff expenses

Operations

Manage staff equipment requirements and maintenance e.g. company laptops, company phones, company tools and company branded clothing

Oversee IT support contract

Complete regular inventories and order office supplies as required

Liaise with the office management company to respond to any required facilities repairs and maintenance

Oversee all vehicle issuing, monitoring and administration

Coordinate quarterly team meetings including taking minutes

Organise occasional informal office staff breakfasts and potluck lunches

Support with the coordination of staff summer and Christmas social events

Assist with ad-hoc requests

You will have:

Minimum CIPD Level 3 or qualified by 3 years HR experience including experience in recruitment

Educated to A-Level or equivalent and GCSE's in English & Maths (grade B or above)

Knowledge and experience writing health and safety policies (preferable, not essential)

Essential experience in using HR software (preferably Breathe HR)

Strong administrative skills

Proficient in Microsoft Excel and Word

A high degree of attention to detail and accuracy

Experience of working under pressure to tight deadlines

Ability to work autonomously post appropriate guidance and/or instruction

Strong written & verbal communication skills

Proactive with excellent organisation and priotisation skills

Competent & reliable

Own space/desk to work from home

To have a friendly, positive, and professional outlook, able to communicate with a range of people at different levels

The ability to maintain confidentiality and exercise diplomacy and discretion

Location: Hybrid role - 3 days office (Tuesday, Wednesday and Thursday) and 2 days at home

Salary: 30,000 per annum

Holiday: 25 days annual leave (5 held for Christmas closure) plus all national bank holidays

Benefits: Laptop

Interviews to be held on a rolling basis. We reserve the right to close a vacancy earlier than advertised if the volume of applications is excessive, you are therefore advised to apply at your earliest convenience.

Job Type: Full-time

Pay: 30,000.00 per year

Application question(s):

Share an example of having to learn how to do something new as part of a job role. What was this experience like? (200 words) We are seeking a proactive and motivated individual with a 'can-do' attitude. How have you demonstrated these qualities in your previous roles? (150 words) Please tell us about your experience in managing end-to-end recruitment and the key skills you utilised to do this effectively. (250 words)
Work Location: Hybrid remote in London NW6 6RJ

Application deadline: 23/06/2025