Job Description

We are seeking a proactive and highly organised HR and Operations Coordinator.

We would love to hear from you about joining our friendly team. As a HR and Operations Coordinator, you will assist with the various stages of the employee life cycle from recruitment, onboarding and induction, through to general administrative tasks to support various HR and operational functions.

Key responsibilities

HR

o Maintain and audit the internal Time and Attendance Software (TimeGate) and HR systems with up-to-date staff records and information whilst adhering to GDPR compliances, including for new starters and leavers

o Support team annual leave requests and monitor/ record staff absence, probation reviews, and appraisals

o Process and advise on leave including maternity, paternity, adoption, shared parental leave, sick leave, ensuring accurate documentation and timely communication with payroll

o Oversee and manage end to-end recruitment; advertise roles on various job boards, shortlist candidate applications, carry out screening interviews where required, organise and schedule interviews ensuring a smooth process for candidates and management

o Support the onboarding process, ensuring that new starters complete all pre-employment checks and are set up with systems, equipment, contracts, and inductions as needed o Support offboarding process, ensuring all systems are updated with leavers and payroll informed when appropriate

o Support Operations Team with any administration, including letter drafts related to HR investigation, grievance or disciplinaries

o Review the staff handbook policies regularly and ensure regular updates issued o Liaise with external HR support when appropriate Operations

o Oversee IT support contract o Complete regular inventories and order office supplies as required o Liaise with the office management company to respond to any required facilities repairs and maintenance o Coordinate quarterly team meetings including taking minutes o Support with the coordination of staff summer and Christmas social events

o Assist with ad-hoc requests

You will have:

o Minimum CIPD Level 3 or qualified by 3 years HR experience including experience in recruitment o Educated to A-Level or equivalent and GCSEs in English & Maths (grade B or above)

o Knowledge and experience writing health and safety policies (preferable, not essential)

o Essential experience in using HR software o Strong administrative skills

o Proficient in Microsoft Excel and Word

o A high degree of attention to detail and accuracy o Experience of working under pressure to tight deadlines

o Ability to work autonomously post appropriate guidance and/or instruction

o Strong written & verbal communication skills

o Proactive with excellent organisation and prioritisation skills

o Competent & reliable

o To have a friendly, positive, and professional outlook, able to communicate with a range of people at different levels, internally and externally

o The ability to maintain confidentiality and exercise diplomacy and discretion

Job Type: Full-time

Pay: 24,500.00-30,000.00 per year

Benefits:

Company events Company pension On-site parking Work from home
Experience:

HR : 1 year (required)
Work authorisation:

United Kingdom (required)
Work Location: In person