Job Description

Based

: Reading

Department:

HR

Reporting to

: Head of HR - Sales, Marketing, Operations & Finance

Contract

: Fixed Term Contract - 12 Months


The purpose of this role is to be responsible for supporting the administering of HR Operational processes, systems and reporting in

the delivery of HR services. Assist in supporting the HR team in the delivery of the HR policies and procedures as required.


The individual must work well in a collaborative setting as teamwork and working closely with the other HR colleagues in the successful delivery of this role. This role will require covering the other HR colleagues (and vice-versa) during all incidents of absence, including holiday and sickness etc.

This is a Fixed Term Contract - 12 Months

Details for the role:

Main tasks and responsibilities

This role is based in Reading, Berkshire, UK. 8:30 - 5pm

Responsibilities/Tasks:

Adhoc/Day to day tasks

Effectively manage and respond to day-to-day HR queries via our shared Hrinfo mailbox, employee portal, SharePoint and teams, handling all queries in a professional and respectful manner. Provide the support administration for all employee life cycle matters, benefits and compensation and letter administration ensuring all activations and deactivations are handled and managed with the broker in a timely manner and reflected on OnBase. Perform and manage DBS checks and liaise with the relevant employees, line managers and customers to ensure we have the correct governance and safeguarding in place. Fleet administration - fines, charges and hire car support. Supporting the design and development of HR Operational changes to enable services to be delivered in a more digital manner. Any other tasks as directed commensurate with level of role.

Payroll

Administering the payroll process each month, liaising with all stakeholders to assist in preparing payroll input. Managing payroll queries after its administration

Benefits

Administering and updating pension files to the pension provider and providing first line support on pension queries.

Onboarding and Leavers

Administering the joining and leaving process to ensure employees are processed in good time, ensuring payroll is up to date with accurate data and making sure we are compliant with all relevant governance. Onboarding Administration (using MS 365) - Overall management of Onboarding and associated administration, saving it onto HR System (OnBase), Welcome emails, along with any new starter documents that are applicable. KnowBe4 - Database administration and support for our eLearning platform

Audit/Reporting

Supporting Audit processes, ensuring all employee data is up to date and cleansed, and retrieving documentation as and when requested, this includes employee's personal information, benefit information, employment offer information, fleet information. Effectively manage our HR System ensuring that all matters relating to the processing of information are carried out in a prompt, efficient and accurate manner using a variety of IT approaches and in accordance with legislation, policy and procedure. Update and complete the headcount report and organisational charts each month, reporting for Europe and Japan Responsible for ensuring that the HR system, and all related spreadsheets, applications and system records are always kept up to date, and all information is accurately recorded and cross checked.

What we can offer you

+ Salary (Competitive) + 25 days holiday (All statutory bank holidays relevant to regional country) - 1 extra day after 5 years. Part time/temporary employees is a pro rata equivalent.
+ A buying and selling holiday scheme
+ Life Assurance (4 x base salary)
+ Pension Scheme - A total contribution of8% - 5% Employer and 3% Employee.
+ Company sick pay (1 week after 6 month probationary period in first year, 4 weeks in years 2-3, 8 weeks in years 4-5 and 13 weeks from year 6 onwards)
+ Enhanced Maternity and Paternity leave
+ Employee Assistance Programme
+ Bike2Work Scheme - salary sacrifice scheme to purchase bikes at a discount
+ Electric Car Scheme
+ Lifeworks - Access to discounts / perks
+ EyeCare - Access to money off for glasses and sight test

Equality and Diversity Statement:

Kyocera is dedicated to creating a workplace where diversity is celebrated and everyone is treated with fairness, dignity, and respect. We welcome applicants from all backgrounds and are committed to providing reasonable adjustments during the recruitment process to ensure an inclusive experience for all.

Recruitment Agencies:

Kyocera operates a Preferred Supplier List (PSL) of selected recruitment agencies and does not accept unsolicited CVs from agencies not on this list. Please refrain from submitting candidate details in response to this advert or to any Kyocera employees, as we are not responsible for any fees related to unsolicited CV submissions.


Knowledge, Experience & Skills
Experience in handling demanding administrative tasks, including handling frustrations and issues as they arise in a professional manner. Knowledge of MS 365 (Word, Excel, MS Outlook, SharePoint, Power Automate, Microsoft Forms, Planner) Experience of being organised and diligent in their work and able to manage the daily responsibilities together with additional projects as they arise. Must have excellent attention to detail and be able to communicate clearly - Ideally Maths and English at grade A-C (or equivalent)
Competencies and Key success factors
Must be able to work independently, recognising the need to deliver against personal and role targets. Must be able to work as part of team and willing to engage in team development practices for personal and team development. Must be able to demonstrate a willingness to learn and develop, both technical and behavioural skills. Must be able to work collaboratively with all employees in the business, contributing to deliver the departments and organisational objectives Being courageous - proactively trying something different and speaking up to put forward new ideas. Must be willing to study Level 3 CIPD Apprenticeship
Our Values
The values that underpin the Kyocera Group are the 5 C's- Communication, Courage, Commitment, Cooperation and Consciousness. It is our firm belief that employees should live by these values and we would expect that you should show your commitment to these values by carrying out your work fairly and honourably, respecting people, our work as a business, and both our local and global community.


Application details
Your application should include the job title in which you are ing in the subject matter and have a copy of your CV attached.