HR Assistant | Based at our Chester office with parking | We promote flexibility by operating a Hybrid Working Policy with the ability to work remotely as required | Part Time 25 hours per week, over 5 days | Permanent |
Up to SCP Point 14 (
27,334 FTE) Actual 19,524 per
annum - depending on experience
| 24 days Holiday (
Plus a Long Service Holiday Award after 5 Years)
pro-rata and additional public bank holidays.
Do you have excellent literacy, confidentiality and communication skills?
Do you hold safer recruitment knowledge or similar experience?
This is an exciting opportunity to join and support an innovative, 'Outstanding' children's charity and one of the largest voluntary adoption agencies in the UK.
The HR Assistant role works within the business section team supporting the HR Manager in providing an effective HR service within Adoption Matters.
About us
Adoption Matters is a registered children's charity and one of the largest voluntary adoption agencies in the UK. We recruit, train, support individuals and families as adopters and offer them ongoing support and training for as long as they need it. We also provide support to birth families and adopted adults. We are the
ONLY
adoption service in the North of England rated 'Outstanding' by Ofsted for the last five consecutive inspections. In 2024, the Adoption Matters family grew as we launched our not-for profit fostering agency, Foster Care Matters.
About the role
To carry out work as required enabling the Agency to provide a comprehensive adoption and fostering services and to have regard for the Agency's policies and procedures.
Your main responsibilities will involve:
Recruitment and selection, including advice on appropriate safer recruitment methods and arranging advertising; involvement in interviews; coordinating the appointment process for successful applicants and undertaking employment checks on appointment.
Assisting with offer letters and issuing of contracts of employment.
Ensure all employees, students and volunteers receive relevant induction information when they start. New starter file set up and involvement in the induction process.
Respond to general HR related queries and offer advice in line with the organisations HR policies and procedures.
Assist with updating HR policies and procedures in line with legislative and best practice changes and assist with the review and development of appropriate HR best practice guidelines within the organisation.
Carry out HR administration in line with organisational requirements, to include the preparation of all HR related documentation including changes to terms and conditions, monitoring of ongoing employment checks and organising any renewals, i.e. DBS checks and professional registration renewals for staff, workers, self-employed workers and volunteers.
Ensure managers, including absence reviews and identified support, follow the absence procedure. Provide advice and source appropriate training and development opportunities for employees, as required.
Maintain and fully utilise the HR Software System, which includes entering employee data, including the holiday entitlements and sickness absences records. Pulling and submitting reports as requested on staff data for the purpose of HR activities.
Assisting with employee and a manager meetings communications.
Providing workforce data to the management team as required; Keep up to date with employment law and legislation.
Undertake project work as required, such as assisting with working practices group work for people management support.
Continuously learn the latest HR practices to support the work efficiency of the HR department.
Are you the right person for the role?
Some relevant experience or equivalent experience of working in a HR role.
A working knowledge of HR policies and procedures, with previous HR experience in an HR environment.
A working knowledge of best practice recruitment and selection methods.
Effective IT and HR systems knowledge.
Ability to source and analyse HR information, providing managers with appropriate data and suggestions for improvement.
Can translate policy guidance into practical action.
Excellent verbal and written communication skills
Strong sense of accuracy and attention to detail.
The ability to use initiative for problem solving.
Ability to plan and organise own time effectively, create own work schedules, prioritising, preparing in advance and setting of realistic timescales.
Work in a setting where the maintenance of confidentiality is an essential
To provide monthly payroll administration information and support to the payroll and finance administrator.
Enthusiasm and a willingness and eagerness to learn new skills.
Good standard of education in English Language and Maths or equivalent experience.
Desirable
CIPD qualification Level 3 or working towards the level 3 CIPD qualification.
GCSE or equivalent in English language to Grade C or above.
Working knowledge of up to date employment legislation.
Safer recruitment trained or working knowledge.
What we offer in return
To join the ONLY adoption agency in the North of England rated 'Outstanding' by Ofsted since 2008.
Hybrid Working Policy with the ability to work remotely as required.
Any additional time worked in excess of normal working hours to facilitate the needs of the business, may be taken flexibly as time off in lieu.
Competitive rates of pay.
Competitive pension scheme.
Generous holidays. Plus, a paid end-of-year discretional shutdown period (pro-rata to the weekly contacted hours of work) after satisfactory completion of the six-month probationary period.
Access to the Employee Assistance Programme, 24/7 well-being support scheme.
Your development: working across departments you will be an integral part of a supportive team.
Full training is provided, and the opportunity to make a difference, feel valued and achieve the job satisfaction you've always wanted.
One paid wellbeing hour to be taken monthly.
Equality, Diversity and Inclusion Statement
Our values are honesty and fairness, inclusivity, flexibility, ethically based and celebrating difference. We encourage applications from all areas of the community. We believe that our organisation should reflect and represent the full richness of human diversity in terms of background, identity, ability and circumstance. As groups of people currently under-represented as Adoption Matters employees, we are particularly keen to receive your application if you are Black, Asian or minority ethnic, have a disability or have personal experience of the care system and/or adoption. We will be measuring our success in redressing this.
We are open to discussion of any reasonable adjustments or any flexible arrangements you may need to achieve your full potential at any stage of the process, and if you are successful in gaining a position with us, during employment. We promise the only thing we assess within your application is how you have demonstrated your suitability for the job, and nothing else.
What's next? Follow the instructions below to apply. We can't wait to hear from you!
Download the below and Person Specification and then complete the Application Form and Equality and Diversity Monitoring Form before returning it via email along with a copy of your CV to:
Email:
recruitment@adoptionmatters.org
HR Assistant
HR Assistant Person Specification
Early application is encouraged as we review applications throughout the advertising period and reserve the right to close the advert early.
Adoption Matters Chester office, 14 Liverpool Road, Chester, CH2 1AE.
If you require any more information on this role please contact our HR team on Tel: 01244 390 938.
Adoption Matters is committed to safeguarding and promoting the welfare of children and young people therefore please note our recruitment procedure includes DBS checks and other relevant employment checks, including the right to work in the UK.
Please note that we only contact candidates selected for interview and we are unable to provide feedback on individual applications.
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