Job Description

Job Advert

About Us

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We are a collaborative, high-trust organisation that values teamwork over hierarchy.


Our three nurseries foster a supportive and inclusive culture, where circa. 50 staff work together to create a positive environment for both employees and children.


We are looking for an HR Coordinator reporting to our HR consultant and also our Director. The HR Coordinator will play a vital role in ensuring our HR processes run smoothly as we continue to grow. This role is ideal for a highly organised HR professional who thrives in a people-focused environment and supporting the overall employee experience.

Role Overview

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The HR Coordinator is responsible for overseeing the day-to-day HR processes, ensuring the nurseries operate efficiently and staff have the support they need. This role will assist with HR/payroll administration, employee lifecycle management, training, and HR systems maintenance, supporting the organisation with compliance and best practices. Along with collating and presenting data and reports on a regular basis.


This role is heavily administrative, recruitment and process-driven, requiring excellent organisational skills and attention to detail.

Key Responsibilities

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Recruitment, Onboarding & Offboarding

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Post job adverts on our ATS screen CVs and coordinating interview schedules.


Prepare employment contracts, offer letters, and conduct pre-employment checks (DBS, references, right-to-work verification).


Organise structured onboarding processes, ensuring new hires receive contracts, policies, and access to digital training.


Schedule and manage induction training sessions and update onboarding materials as needed.


Ensure smooth offboarding processes, including exit documentation, system access removal, and final administrative tasks.


Generate and analyse recruitment and onboarding reports to track progress and effectiveness.

Compliance & HR Administration

Maintain staff records and update HR databases to ensure compliance.


Coordinate & update HR policies and procedures, ensuring staff can easily access them via the company intranet.


Support compliance with Ofsted, EYFS, and Safeguarding regulations by monitoring mandatory training is completed.


Track staff qualifications, certifications, and DBS renewal dates.


Ensure GDPR compliance for HR documentation and sensitive employee data.

Payroll, Benefits & Finance Coordination

Liaise with the nursery managers and finance team to ensure accurate payroll processing, timely payslip distribution, and employee salary queries.


Manage and track staff leave requests, absence records, and holiday entitlements.


Assist employees with benefits administration, pension scheme queries, tax-related inquiries, and any payroll discrepancies.

Training & Development

Schedule and track staff training sessions and CPD progress.


Maintain training records and ensure all employees complete mandatory training.


Coordinate/create AI-powered training presentations and short videos to enhance staff learning and engagement.


Manage the apprenticeship program, including:


Coordinating apprentice recruitment and onboarding.


Liaising with training providers to ensure apprentices receive the required support and assessments.


Monitoring apprenticeship progress and ensuring compliance with training standards.

Employee Support & Workplace Engagement

Act as the first point of contact for HR-related queries, providing guidance on policies, procedures, and staff concerns.


Promote a high-trust, team-focused work culture where staff feel supported and valued.


Assist in organising staff well-being initiatives and engagement activities to enhance workplace morale.

Required Qualifications & Skills

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Experience in an HR Coordinator, HR Assistant, or HR Administrator role. Knowledge of UK employment law, HR policies, and Safeguarding regulations is desirable. Strong organisational and administrative skills, with attention to detail. Ability to manage multiple HR tasks while maintaining accuracy. Proficiency in HR software, databases, and digital tools. Excellent communication and interpersonal skills to support staff. Experience in developing AI-powered training videos and presentations (preferred but not essential). CIPD Level 3 or 5 qualification (preferred). Personal Attributes: A proactive, adaptable approach; discretion; excellent problem-solving abilities; and a commitment to supporting staff.


Compensation & Benefits: We offer a competitive salary package, along with benefits such as pension schemes and professional development opportunities.

Closing date: 27th June 2025

Interview will take place in person in Stratford.