Job Description

Post: HR/Finance Administrator

Responsible to: HR Officer and Finance Manager

Hours: 28 hours per week (4 days per week to be worked flexibly)

Salary: 20,166 per annum (25,207 FTE)

Location: Garwood, South Croydon (working across all sites)

Start Date: ASAP

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About Garwood:

Garwood is a charity based in South Croydon, with an aim of enabling people living with and affected by disability to live the fullest lives they can. In everything we do, every activity we run, every lesson we share, our focus is always on what can be achieved. We believe that all our students, residents and service users can lead fulfilled lives. We just need to enable them to do that. Our ethos has always been to create a safe, warm environment.

We operate over five sites including the Bramley Hill Day Centre, Jean Garwood House Care Home, and Rutherford School, as well as two charity shops.

The Role:

We are seeking a motivated and well-organised HR/Finance Administrator to provide essential administrative support to both our HR Officer and Finance Manager. This is a varied and rewarding role, ideal for someone with strong attention to detail and an interest in both HR and finance functions within the charitable or care sector.

Key Responsibilities:

HR Support:

- Assist with recruitment administration, including advertising roles, arranging

interviews, and preparing onboarding paperwork.

- Maintain and update staff records, including training, attendance, and DBS checks.

- Support the onboarding process by coordinating pre-employment checks, including verifying right to work, processing DBS applications, and obtaining employment references in a timely manner.

- Support the payroll preparation by maintaining accurate employee data.

- Issuing of contract, offer letters, and contract variations using templates.

- Partaking in the note taking of employee meetings, including but not limited to disciplinaries, grievances, absence management reviews, welfare meetings, and investigations.

- Overseeing absence management on our HRIS BrightHR.

- Contributing to the ongoing efforts to digitalise Garwood in all aspects.

Finance Support:

- Prepare and process invoices and purchase orders accurately and in a timely manner.

- Assist with monthly reconciliation and data entry into finance systems.

- Maintain filing systems for financial records and documentation.

- Work collaboratively with the Finance Manager and HR Officer to resolve payroll queries.

- Maintain accurate financial records and ensure all documents are uploaded to Xero.

- Regularly report and maintain accounts payable function in Xero. Uploading invoices to Xero through Dext.

- Support month-end and year-end closing processes.

- Update financial spreadsheets and databases.

- Assist with payroll processing and reporting.

- Respond to internal and external finance-related inquiries.

- Ensure compliance with company policies and relevant financial regulations.

- Provide administrative support to the finance department as needed.

General Duties:

- Maintain confidentiality and handle sensitive information with professionalism.

- Ensure all tasks are carried out with attention to detail and in a timely manner.

- Demonstrate Garwood's values in all interactions and work (we are inclusive, we celebrate, we are progressive, we listen).

The duties and responsibilities outlined above are not exhaustive. The postholder may be required to undertake additional tasks sand responsibilities, as reasonably required, in line with the needs to organisation and the evolving nature of the role.

Person Specification:

- Previous experience in HR or finance is desirable, but not essential.

- A clear interest in working in HR or finance.

- Excellent organisational and time-management skills.

- Excellent knowledge of Microsoft Office (Excel, Work, Outlook)

- Numerate and detail-oriented with good written and verbal communication skills.

- Ability to handle confidential information with discretion and integrity.

- A team player with a flexible, can-do attitude.

What We Offer:

- A meaningful role with the chance to make a real difference.

- Working with like-minded individuals.

- A supportive and inclusive environment.

- Ongoing training and development opportunities.

- 25 days holiday exclusive of bank holidays and a company pension.

- On-site parking.

The vacancy advertised is subject to receiving two satisfactory references and an enhanced DBS. Garwood is committed to safeguarding and promoting the welfare of their service users and expects all staff to share this commitment. We are an equal opportunities employer. References and DBS Disclosure will be required for the successful applicant. Photographic identification, evidence of right to work in the UK and certificates of any relevant qualifications will need to be provided at interview stage

We look forward to receiving your application!

Please note due to high volume of applicants, it may not always be possible to respond to each person. If you do not hear from us within 4 weeks of applying, please assume to be unsuccessful.

Job Types: Part-time, Permanent

Pay: 20,166.00 per year

Expected hours: 28 per week

Benefits:

Company pension Free parking On-site parking
Schedule:

Day shift Monday to Friday No weekends
Application question(s):

Do you have the relevant right to work in the UK? Do you consent to an enhanced DBS check?
Work Location: In person