Job Description

Job description - HR Manager

The HR Manager provides strategic vision and leadership for the human resources function to ensure the service runs smoothly, efficiently and effectively and can deliver its aims and priorities. To lead and manage by providing professional skills and technical capabilities, specialist subject knowledge (including employment law) although we do provide unlimited access to employment lawyers for legal advice and support. integrity in decision making and operational activity as required for the effective operation of Human Resource management for the College community.

Dimensions of post:

This is an all year-round post.

The hours of work will be 9am - 5pm including an hour for lunch.

It is expected that the post holder will carry out her/his/their responsibilities within this framework.

Principal Responsibilities:

Provide strategic vision and leadership on all aspects of the human resources function to ensure the service runs smoothly, efficiently and effectively and can deliver its aims and priorities Advise the Leadership Team on the people management implications of College Policy and strategy lead on staff EDI initiatives, data controlling and reporting support the college with GDPR compliance Provide support, coaching and training to all managers regarding their people management responsibilities across the whole range of HR activities To provide efficient and effective management of all Human Resources functions within the College: including employee relations, HR policies and procedures, change and performance management, staff terms and conditions, recruitment and selection, supporting attendance management and redundancy processes where relevant To be responsible for maintaining accurate personnel records in line with statutory and audit requirements and submission of statutory workforce census data To track and monitor staff absence and drive good absence management control in line with College policy To ensure that the College meets its statutory employment, equality, health and safety obligations To provide strategic advice to the Principal, Executive Director and Board of Directors in the management of staffing at the College. To work closely with the Executive Director to lead recruitment process and proactively fill vacant posts with high calibre staff Develop and maintain initiatives to support staff welfare and positive morale

General Duties:

Recruitment

To ensure job descriptions are updated for recruitment purposes To draft offer letters and ensure the relevant recruitment paperwork is completed and sent to payroll and other agencies To issue contracts and letters of written particulars to new staff To be responsible for producing a staff induction pack and ensuring new staff are aware of the expectations on them To ensure all aspects of staff induction are delivered To produce recruitment statistics as directed for the Executive Director and Board of Directors To ensure safer recruitment procedures are followed to ensure Safeguarding To oversee and be responsible for the receipt of identification papers, appropriate work permits, DfE numbers, confirmation of NQT skills tests, health clearance, DBS clearances and any other relevant paperwork pertaining to appointments and maintain a single central record of recruitment and vetting checks To oversee and be responsible for the placement of adverts in the national and local press or recruitment websites and college website To oversee and be responsible for the process of recruitment and interviews including producing and sending out application packs, co-ordinating interviews and obtaining references To advise on HR safeguarding issues as they relate to the College To shortlist and interview candidates for Associate staff vacancies as required Review and be responsible for processes ensuring compliance with regulations relating to immigration for staff

Personnel / Payroll

To provide professional advice and support to the Executive Director and senior managers on the interpretation and application of all HR policies, and to manage a portfolio of casework including disciplinary issues up to dismissal To lead on all human resource matters for the College as necessary, ensuring that up to date guidance and procedures are understood and implemented at all times To ensure that all payroll documentation including new starters, salary amendments, overtime payments, maternity and sickness adjustments and other salary adjustments are authorised and dispatched to the College's payroll provider within deadline in consultation with the Finance Director. To quality control payroll data ensuring all instructions to the payroll provider are implemented accurately in partnership with finance team. To provide advice and support to staff with regard to payroll issues with our accounts team To provide payroll administration cover in the absence of the Finance Officer to ensure payrolls are accurate, up to date and deadlines met To produce annual salary letters for all staff To provide support for the preparation and completion of staff references To ensure computerised personnel records are maintained using the systems. To oversee administrative support and preparation of relevant paperwork for annual Threshold, Upper Pay Spine and Leadership Team pay reviews, including the preparation of paperwork for the Board of Directors where necessary To authorise the monthly absence returns to Payroll To monitor annual leave for support staff To produce a variety of Human Resources statistics by stated deadlines for the College when requested To ensure exit interviews are conducted with leaving staff To ensure arrangements are completed for maternity and paternity leave To oversee that the staff list is updated and distributed To oversee the termly production of staffing figures and data analysis for the Exec Director To oversee the monitoring of annual Performance Development reviews To oversee the maintenance of up to date confidential, comprehensive personnel files for all contracted staff members To oversee the maintenance of accurate records relating to staff absences using Bright HR To offer advice and support to staff with regard to personnel issues

Staff Management

Give direction to and monitor processes within the HR department to ensure that responsibilities are met with regard to regulatory and audit requirements

Other Duties

Provide advice to the Executive Director on staff pay To manage a range of cost centres including those of Recruitment
To be willing to undertake fire marshall training and undertake fire marshal duties as directed by the Leadership Team

? To evaluate and improve your own practice, which may lead to improvements in the day-to-day running of the school and to take responsibility for personal professional development

To maintain professional portfolio of evidence to support the Performance Management process To be committed to safeguarding and promoting the welfare of children and young people and follow the safeguarding policy Keep up to date with current legislation and best practice Liaise with training specialists, pensions services, HR and Legal advisors as appropriate To actively promote and embed the College's equal opportunities agenda in all school activities, with all staff and key stakeholders
Additional duties and tasks will be negotiated and agreed at the time of appointment and annual review at the direction of the Executive Director or Principal.

This job description will be reviewed annually and may be subject to amendment or modification at any time after consultation with the post holder. It is not a comprehensive statement of procedures and tasks, but sets out the main expectations of the College in relation of the post holder's professional responsibilities and duties.

The postholder will be expected to carry out all duties in the context of, and in compliance with, all the College's current policies and procedures. All the above duties to be carried out in line with current Health & Safety legislation.

Whilst every effort has been made to set down the main duties and responsibilities of the post, each individual task to be undertaken may not be identified. This job description in consultation with you, may be changed by the Head teacher to reflect or anticipate changes in the job commensurate with the grade and job title.

The post holder will be expected to work flexibly and carry out all duties in compliance with the school and learning Trust policies.

Qualifications/Knowledge

PERSON SPECIFICATION Human Resources Manager

Educated to degree level or equivalent (E) CIPD qualified Level 5 minimum (E) Proficiency in Microsoft Office software, including Word and Excel (E) Up to date working knowledge of employment law and its practical application (E) Knowledge of Health and Safety legislation and practice (D) A working knowledge of HR systems Bright HR ideal but not essential(D)

Experience

A proven track record of significant successful human resource management (E) ideally in an educational environment (D) A proven track record in the provision of high quality HR advice (E) A proven track record in payroll administration (D) A proven track record in personnel data management (D) A proven track record in absence management (D) A proven track record in effective recruitment and selection (D)

Skills

Effective staff management knowledge and skills. (E) The ability to manage, organise and motivate staff (E) The ability to work to agreed quality levels and service standards (E) Accurate and efficient word processing skills (D) Ability to prioritise and delegate tasks appropriately and effectively (E) Good interpersonal skills and the ability to communicate effectively orally and in writing (E) The ability to manage highly confidential information (E) The ability to assimilate information quickly (E) Excellent communication, interpersonal and customer care skills (E)

Personal Attributes

Ability to work co-operatively and sensitively with others, both independently and as part of a team (D) Committed to equal opportunities and working in a multi-cultural environment (E) Enthusiastic and self-motivated (E) Ability to display a calm, tactful and responsible attitude (E) Flexible approach and the ability to adapt to change within the working environment (E) Ability to give and take instruction in a professional manner and work on own initiative(E) Ability to attend meetings off site and outside of normal working hours, e.g. occasional evening Governors meetings or events (D)
Job Type:

4 days per week, Permanent

Pay: 47,500 FTE ( 38,000 0.8) per year

Benefits:

Company events Company pension
Schedule:

Monday to Thursday (negotiable)
Ability to commute/relocate:

Epsom: reliably commute or plan to relocate before starting work (required)
Education:

Bachelor's (preferred)
Experience:

HR: 5 years (required)
Licence/Certification:

Job Type: Permanent

Pay: 38,000.00 per year

Benefits:

Company pension On-site parking
Work Location: In person

Expected start date: 08/09/2025