Job Description

HR and Office Manager

NoMuda creates VisualFactory, a web-based manufacturing system used by companies around the world. Our customers are major manufacturing organisations who make everything from cars to planes to electric buses and deep-sea robots. The software is used to provide detailed manufacturing instructions, collect real-time manufacturing data and can be deployed on-premise or in the cloud.

What will I be doing?

We are a small/medium family run business, with a UK and US office. We are recruiting someone to come in and manage several aspects of the business to include all HR and Office related matters. On that basis it would suit someone who prefers a variety of duties who is proactive and adaptable, with a strong background in human resources, along with the capabilities to ensure the smooth operation of the business on a day-to-day basis.

You will be based in our UK office and there is no requirement to travel to the US.

Your duties will include but are not limited to:

HR Manager

Manage the whole recruitment lifecycle for our UK and US office

Ensure employment references are sought and background checks are conducted for all new recruits

Organise all induction processes, including IT requirements

Manage the probation process for all new starters and support Line Managers

Manage all HR and People matters in line with Company policies and procedures

Manage all holiday and absence record keeping, through the BrightHR system

Collate payroll information for both UK and US employees

Manage the relationship with Peninsula (UK) and FrankCrum (US)

Manage all performance, disciplinary and grievance related matters and support line managers

Attend weekly leadership meetings to report back on People/HR matters

Co-ordinate the annual appraisal process, including attending meetings and providing leadership with feedback

Co-ordinate salary reviews and follow up with confirmations letters and update BrightHR

Ensure Employee Handbook and HR policies are kept up to date in line with changes in employment legislation

Provide internal training on any HR related matters as appropriate

Be the first point of contact and manage for all employee relations matters

Manage the leaver process, to include an exit interview and feedback to leadership

Co-ordinate any training requirements

Any other HR or people related matters as required

Health and Safety (UK only)

Support General Manager in all Health and Safety duties including the annual audit and co-ordinate all actions arising from this

Ensure Display Screen Equipment Assessments are carried out

Manage all health and safety requirements for those driving for Company purposes

Any other health and safety related activities as required by the General Manager

Office Management (UK only)

Manage and oversee all facilities management for the office to ensure the office requirements are met by its users, this will include but it is not limited to:

Co-ordinating space for new starters and/or overseeing office moves

Co-ordinate bi-weekly staff lunch

Manage all office supplier relationships and carry out stock audits where appropriate (office cleaning, stationery supplies, milk deliveries and coffee/tea and cleaning/sanitary products)

Co-ordinate the Company branded merchandise for internal and external purposes

Co-ordinate any social activities, to include the annual US visit and all festive activities

Manage the shutdown procedures of the office - to include all kitchen activities

Host the Friday Team Meeting when required

Any other office management related matters as required

What will I need to have to get this role?

Your own transport - our office is in a beautiful rural Warwickshire location, so having a driving license and your own transport is essential.

The right to work in the UK - unfortunately, we cannot offer visas or sponsorship at this time.

Essential skills and experience required:

3-5 years' experience in a similar role

Math's and English GSCE as a minimum

HR generalist background

Knowledge of UK Employment law

Managing Employee Relations issues

Recruitment and interviewing experience

Interpersonal skills

Conflict resolution skills

Identifying and resolving workplace issues efficiently is key

Excellent organisational skills and written/verbal communication skills

Integrity and ability to deal with confidential matters

Ability to remain calm in stressful situations

Ability to be able to multitask due to the nature of this role

Financial management skills

Strong technical capabilities

Empathy and patience

Resilience

Proactivity

Flexibility

Desirable:

Educated to degree level

CIPD qualified or working towards

Knowledge of US Employment law

What's in it for me?

Salary will be negotiable and dependent on experience.

We provide a whole raft of things to make working here as enjoyable as possible:

25 days holiday plus bank holidays

Pension, post probation

Dog friendly

Free lunches

Stunning rural location for lunchtime walks

Opportunities for career progression

Casual dress

What is NoMuda really like?

It is a pretty unique experience! We are still owned and managed by the original creator of VisualFactory so your success and the service you provide to our customers will be invested in from the highest level in the business. We are a small, tight-knit group of people passionate about creating success. Whether for our customers, ourselves or each other. We do this by developing solutions with smart simplicity, agile collaboration, being curiously creative, acting with passionate integrity and encouraging independent initiative.

Our offices are commutable from Stratford-Upon-Avon, Henley-in-Arden, Warwick, Coventry, Redditch, Bromsgrove, South Birmingham, Solihull, Leamington Spa, Alcester, Kenilworth.

I'm interested! What next?

Send your CV and covering note!

Stage 1:

Remote interview with our current HR Manager to tell you more about us and if we can be the right fit for your next role (approx 30 mins)

Stage 2:

Video call with our Commercial Director and HR Manager for a traditional competency-based interview (approx 60 mins)

Stage 3:

Face-to-face interview at our offices (approx 60 mins)

Job Type: Permanent

Pay: 30,000.00-40,000.00 per year

Benefits:

Casual dress Company events Company pension Discounted or free food Free parking On-site parking
Application question(s):

Do you have your own car and full driving license?
Experience:

Human resources: 3 years (required)
Work authorisation:

United Kingdom (required)
Work Location: In person