Job Description

Overview

We are seeking a dedicated and proactive HR Officer to join our team. The ideal candidate will provide human resources functions and ensure the smooth operation of various administrative processes. This position requires strong communication skills and a solid understanding of HRIS systems and employment legislation, as well as experience with data entry and social media management.

Responsibilities

Recruitment

Initiate and oversee recruitment processes at the request of recruiting managers, standardising job descriptions and person specifications, and preparing job adverts. Provide advice and guidance to managers on recruitment and selection processes, ensuring a fair, consistent, and best practice approach. Produce shortlisting, interviewing, and selection documents. Coordinating the appointment process for successful applicants. Liaising with recruitment agencies where necessary. Advise line managers of new starter induction processes, drafting induction checklists, and conducting inductions where necessary. Overall ownership of recruitment and HR-related administration.
Administration

Responsible for ensuring the HR department remains within budget, including recruitment, and employee wellbeing. Respond to incoming HR-related queries, acting as the point of contact for line managers and employees. Superuser for the company HR system 'Staffology HR' and internal point of contact for user support as required. Updating and maintaining accurate employee records on 'Staffology HR'. Updating HR-related elements on the payroll system 'Staffology Payroll' and ensuring accurate pay elements within a timely manner. Responsible for full employee lifecycle processes and documentation. Generating correspondence on all pay-related changes. Facilitate maternity and paternity leave documents with the Finance Team in line with company procedures and UK legislation. Report HR analytics in relation to its people, such as turnover, diversity, gender, pay, sickness absence, recruitment, and exit interview data. Assisting with HR audits and provision of relevant documentation. Processing leavers and assisting with conducting exit interviews where necessary. Monitoring, reviewing, developing and updating Staff Handbook and Employment Manual, ensuring all HR policies are up-to-date and current legislation is accurately reflected in our policies. Complete HR-related annual ACE survey information.
General

Provide advice and guidance to managers and employees on all HR policies and procedures, risk management and employment legislation. Work closely with the Inclusion Officer to ensure Bristol Old Vic's Equality Diversity & Inclusion practices remain in line with our Vision and Values. Support and advise managers on employee relations, such as managing employee absence, conducting investigations, holding disciplinary hearings and managing grievances. Assist with departmental projects as required under the direction of the Engagement Director. Develop and implement policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures, and absence management. Assist with organisational restructures or change projects as led by department directors. Interpret and advise on employment law. Plan and occasionally deliver training, including new staff inductions and ED&I training with the Inclusion Officer. Provide advice and guidance to managers on recruitment and selection processes, ensuring a fair, consistent, and best practice approach. Produce shortlisting, interviewing, and selection documents. Coordinating the appointment process for successful applicants. Liaising with recruitment agencies where necessary. Advise line managers of new starter induction processes, drafting induction checklists, and conducting inductions where necessary. Overall ownership of recruitment and HR-related administration.

Person Specification

Minimum CIPD Level 3 qualification 2-3 years' experience in a HR role Business awareness and people management skills Excellent people skills and able to develop effective working relationships with people at all levels Strong IT, literacy, and numeracy skills Organisational planning and administrative skills The ability to analyse, interpret and explain employment law Integrity and approachability Curiosity and a willingness to challenge organisational culture where necessary Teamworking skills and the ability to collaborate well with others The ability to compile and interpret statistical data and communicate it in a professional and understandable manner Influencing and negotiating skills The ability to work well under pressure, prioritise workload, and multitask. Practical and logical
Job Types: Full-time, Permanent

Pay: 28,000.00-30,000.00 per year

Benefits:

Additional leave Casual dress Cycle to work scheme Employee discount Sick pay
Work Location: In person