Job Description

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Job description

Title

HR & Operations Coordinator

Employer

British Universities and Colleges Sport (BUCS)

Team

Business Services

Place of work

20-24 Kings Bench Street, London SE1 0QX

Apply here: https://app.beapplied.com/apply/nbcmlip9ti

Main Purpose(s)

The HR and Operations Coordinator will play a pivotal role in maintaining efficient operations and fostering an inclusive and respectful workplace environment. Your primary responsibilities will be to support innovative learning and development initiatives, oversee office management and support the Head of People in recruitment and the employee lifecycle processes.

Main duties and responsibilities

Human Resources

oCollaborate with the Head of People with the employee lifecycle

Recruitment and hiring process.

Onboarding and inductions.

Staff departures and offboarding.

oMaintain staff records on all HR platforms and systems.

oSupport the on-going development, monitoring and execution of the BUCS' People Plan, ensuring positive outcomes for staff and the organisation as a whole.

oManage internal and external job advertisements through the BUCS website and external job boards.

oAssist in the implementation of learning and development initiatives.

oProduce and submit reports on general HR activity.

oSupport reviewing and updating policies and procedures

oAssist the Head of People in coordinating workplace health and safety and well-being initiatives.

oAssist managers in performance management procedures.

oSupport the resolution of employee relations issues and assist in maintaining a positive workplace culture.

oSupport and coordinate the All Staff Meeting and Social Committee in organising staff meetings and social activities that encourage team building.

Operations and Office Management

oCoordinate and communicate efficiently with the Business Service team for IT matters, and the management of office suppliers, including utilities, photocopiers, cleaning, security, stationery, and other operational tasks.

oPurchase and monitor office supplies, sundries and equipment.

oSupport the distribution of posts.

oAddress and resolve day-to-day office management issues in collaboration with Business Services.

Other

oProvide support to the rest of BUCS staff.

oUndertake administrative duties as can be reasonably expected to ensure the smooth running of BUCS.

oProfessionally represent BUCS at all times.

Person Specification

BUCS is a Disability Confident Committed and Equal Opportunity Employer. We value diversity and are committed to fostering an inclusive and supportive work environment. We make all employment decisions without regard to age, national origin, race, ethnicity, religion, belief, gender, sexual orientation, disability, or any other characteristic protected by law.

Research shows that some people don't apply for a role if they feel they do not meet 100% of the person specification. We encourage you to apply for this role if you feel you meet the key skills and knowledge listed below, even if you feel you do not have all of them. We are passionate about identifying the right people to help us develop and thrive.

Essential knowledge or experience

oKnowledge and experience in administrative tasks and data management.

oExperience coordinating projects and ability to meet deadlines.

oStrong ability in using Microsoft Office.

oExperience with HR and ATS software.

oExperience with employee lifecycle (recruitment, onboarding, transfers, performance cycles, leaves of absence and off-boarding) and providing end-to-end HR solutions.

oExperience in using initiative and bringing innovation to improve the efficiency and effectiveness of processes, utilising technology where appropriate.

Essential skills and abilities

oThe ability to analyse and solve problems.

oThe ability to work well in a team and independently.

oGood written and verbal communication skills.

oFlexible and conscientious approach to work.

oExcellent planning and organisational skills.

oAbility to handle data with confidentiality.

oInterpersonal skills.

oGood time management and organisational skills.

oStrong attention to detail.

Desirable knowledge or experience

oEffectively managing budgets with the support of senior staff.

oPrevious experience in a Coordinator or Officer role.

oDegree or equivalent in Human Resources, or relevant subject desired but not essential.

oCIPD Level 3 Foundation Certificate in People Practice is desirable. Or a willingness to complete the qualification during employment (subject to a successful probation period and CPD application).

oData analysis skills to drive insights from HR and Operations metrics.

oKnowledge of Learning Management System (LMS) administration for tracking and managing training initiatives.

oExperience in planning and executing events and training from team to larger gatherings.

Additional information

If successful the candidates will be called to interview the week commencing 25th August 2025. Please note that there may be be a recruitment for an in-person second stage interview.

Job Type: Full-time

Pay: 24,500.00-32,000.00 per year

Benefits:

Company events Company pension Sick pay Work from home
Schedule:

Monday to Friday
Work Location: Hybrid remote in London SE1 0QX

Application deadline: 20/08/2025
Reference ID: HR & OPS