Job Description

HR & Payroll Assistant
Reports to: HR Manager
Hours of work: 28 hours/week
Salary: 27,000 per year - pro rata
Location: This role is based at our head office in Kirkcaldy. Please note that this is not a remote role, and the successful candidate will be expected to work on-site for their scheduled hours.
About Us:
Glenshire Group is a Scottish family-owned conglomerate based in Fife. The Group was established in 2020 to consolidate various existing business interests spanning multiple sectors operating within various sectors including Retail (Greens Retail), Hospitality, Property, Frozen Drinks (Skwishee) and Pizza Hut Deliveries.
Job Summary/Purpose:
We are looking for an HR & Payroll Assistant to handle a variety of personnel-related administrative duties. Your role is to act as the liaison between our HR team and employees, ensuring smooth communication and prompt resolution of all queries. You will also support our daily HR activities and assist in coordinating HR policies, processes, and relevant documents.
An ideal candidate for the human resources assistant position holds a strong administrative background. Familiarity with our industry is also an advantage. For this role, you should be able to work autonomously and assist in more complex HR duties, like posting job ads, coordinating interviews, and contacting candidates. Following our training sessions, you will also be able to assist our HR team with the life cycle of recruitment (e.g. onboarding process for new hires and candidate sourcing.)
You should be able to ensure our HR department is organised and operates to attract, hire and maintain our employees.
Responsibilities:

• Assist with day to day operations of the HR functions and duties
• Assist with payroll and cover holidays within the department
• Provide support to our HR Manager and HR Administrator
• Compile and update employee records (hard and soft copies)
• Deal with employee requests regarding human resources issues, rules, and regulations
• Properly handle complaints and grievance procedures
• Coordinate communication with candidates and schedule interviews
• Conduct initial orientation to newly hired employees
• Assist our recruiters to source candidates and updating our database

Skills & Qualifications:

• Excellent verbal and written communications skills - essential
• Exemplary planning and time management skills - essential
• Ability to multitask and prioritise workload daily - essential
• Strong attention to detail, accuracy, confidentiality, and ability to meet deadlines - essential
• A passion to learn, contribute and reinforce the culture throughout your interactions - essential
• Discretion and confidentiality - essential
• Strong administrative experience - essential

The ideal candidate will possess:

• Ability to apply payroll rules and regulations.
• Ability to communicate effectively and convey technical information to non-finance audiences.
• Strong analytical and problem-solving skills.
• Relationship management and customer service skills.
• Ability to work under pressure and meet tight deadlines.
• Ability to work effectively in a team and on your own

Benefits:

• Weekly Pay (No more waiting for monthly pay day!)
• Colleague discount of 10% within our retail stores and Subway, and 50% within our Pizza Hut delivery sites.
• Refer a friend bonus.
• We recognise your loyalty! Your dedication is recognised with special anniversary rewards and celebrations as you grow with us.
• Be part of a high-energy, ambitious group where creativity and new ideas are encouraged, allowing you to prosper and flourish as we succeed together.
• Access to GroceryAid, a confidential support service offering emotional, practical, and financial help to people working across the entire grocery industry.

We are looking for the right candidate to start as soon as possible. If you are ready to join a fast-paced, evolving business, please submit your CV today.

Skills Required