Job Description

Tiphereth as a Community

Tiphereth Camphill in Edinburgh, is a community supporting adults with learning disabilities and Autism to live, work and grow together. Tiphereth is home to 50 people, who live in a blend of family homes and their own tenancies. We work together across a range of social enterprises and day service workshops with a focus on providing meaningful work activity and personal growth and development.

Our Guiding Mission Statement

We are Tiphereth Camphill, a vocational community that values each person equally.

We aspire to live a life full of meaning, work associatively and grow together based on a rich cultural and spiritual foundation.

We strengthen and nurture our common purpose and individual potential through authentic relationships and shared life experiences

.

The Role

Over the last three years Tiphereth has experienced significant growth and expansion of its services and now employs 90 plus employees across our residential and day services. Our staff are employed in a range of full time, part time and relief contracts with complex variations within their main terms of employment based on work location and contract type. This has increased the complexity of recruitment, contracts, salary - leave calculations and training requirements.

The complexities of these arrangements require us to appoint a HR Officer who can work alongside the Operations Manager, to develop our HR systems and function. With the aim to ensure that these processes are handled centrally within the community for the organisation.

We are seeking a candidate with exemplary organisational and development skills who can continuously review of our existing systems and process to maximise efficiency. This will involve digitalisation and streamlining of existing recruitment process and HR record keeping. The post holder will provide support to the Service Management team in responding to all HR related queries and be an interface between Service Managers and our HR specialists Peninsula.

The post holder will also be required to act as minute taker for all formal HR meetings including disciplinary and capability hearings and demonstrate a commitment to maintaining confidentiality and discretion with a non-judgmental attitude.

The post holder will be required to ensure all personnel files and information is held in line with GDPR and organisational policy and updated timely.

Responsibilities

Job Title: HR Officer

Accountable to: Operations and Contracts Manager

Key Responsibilities:

Work with the Operations Manager to develop new systems of work and supporting the role out of new HR process' including staff and management training and development.

Working with the senior management team to review and develop our HR policies and procedures, including maximising the use of HR software to promote efficiency.

Run statistical reports on staff sickness absence, recruitment and retention for the Operations and Quality Manger to present to the Trustees of the organisation.

Maintain all HR records and files for the community to a high standard in line with GDPR.

Tracking of employment anniversaries for the purpose of updating payroll and annual leave entitlement.

Development of organisational induction procedure and on boarding process's

The role out and administration of a new eLearning and Training Management Platform and keeping staff training records and certification up to date.

Training of staff how to use Bright HR.

Effective management of PVG / DBS checks including follow up with staff.

Dealing with staff registration with the SSSC, endorsing applications and verifying proof of certification.

Dealing with enquiries from other external regulatory bodies.

Providing an interface between Service Managers and our HR specialist Peninsula.

Working alongside our Finance department with regard to processing of payroll information.

Provide high quality minutes of a range of HR meetings, with a quick turnaround, ensuring that documents are signed off.

Other responsibilities:

To provide written and verbal feedback to the Service Managers group, and to other organisational groups

Participate in a community-wide Taskforce

Participate in community celebrations and the cultural and spiritual life of Tiphereth

Contribute to creating a harmonious working environment and maintaining a safe and aesthetically pleasing environment in which to work.

Person Specification

Values - Essential

A commitment to co-production

A willingness to join community and work together

A can-do attitude

Awareness of challenges that people can face in their lives that can impact on their work.

A flexible and adaptable personality

Skills - Essential

Creativity

Organisational Skills

Excellent communication skills

Ability to adapt to changing situations

An ability to reflect and learn from mistakes

Self-motivated

Provide different approaches to engage a range of people

Work with people around difficult and emotionally challenging subjects in a compassionate and sensitive manner

The ability to drive projects forward with the support of the Operations Manager

Working knowledge of Microsoft Office and creative use of IT packages to enhance HR practices.

A keen eye for detail and accuracy

Experience - Essential

Experience of developing systems and process' to enhance the efficiency of a business

Experience of managing and maintaining a high standard of record keeping.

Experience of working across multiple IT platforms to gather data and reporting to Senior Management.

Experience of taking detailed verbatim minutes of meetings.

Experience - Desirable

Previous experience of working in a HR department

Working knowledge of basic employment law processes

Full clean driving license

Experience of training staff

Knowledge of PVG and SSSC registration for Social Service Workers

Qualifications - Essential

Educated to A level or SQA Higher

Qualification - Desirable

Graduate level education

Terms and Conditions

Tiphereth is committed to the Scottish Executive's Safer Recruitment Policy (2016 revised).Tiphereth is required to receive two work references and an updated PVG. This post requires PVG clearance prior to appointment.

The post is a full-time permanent post - Subject to successful completion of a six-month probation period

The hours of work will be Monday to Friday, working 37.5hrs per week.

The Salary for this post is currently 28,482.27 rising to 31,143.74 over 6 years (Subject to annual pay review)

You will be entitled to 36 days' paid holiday per year, rising to 40 days incrementally over 9 years.

Tiphereth operates an

Auto-enrolment Pension Scheme

with the People's Pension, which you are required to join or provide an alternative scheme. Tiphereth contributes a sum equivalent to 1.25% of each month's gross salary on behalf of the Employee and the employee makes 1% matching contributions to the Scheme up to a maximum of 4%.

Company Sick pay is paid at 2 weeks full pay and 2 weeks half pay, increasing incrementally over 9 years. Further sickness payments are paid at the statutory rate.

Private medical insurance scheme is provided after successful completion of probation period.

Job Type: Full-time

Pay: 28,482.27-31,143.74 per year

Benefits:

Additional leave Bereavement leave Casual dress Company pension Health & wellbeing programme On-site parking Private dental insurance Private medical insurance Sick pay
Ability to commute/relocate:

Colinton EH13 0PQ: reliably commute or plan to relocate before starting work (required)
Experience:

Human Resource Officer: 1 year (required)
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: In person