Job Description

6 months Fixed-term contract
London based (Canary Wharf) - Hybrid 3 days work from campus and 2 days from home.
About the Company:
Based in the heart of London, this higher education institution delivers career-focused programmes designed to equip students with practical skills and real-world experience. With a strong emphasis on applied learning, industry relevance, and student support, the organisation offers a collaborative and inclusive environment where staff play a key role in shaping positive educational outcomes and supporting learner success.
Purpose of Job:
To provide administrative support in the Human Resources Department undertaking a variety of administrative duties to support the efficient and smooth running of the department.
Main Duties:

• To provide administrative support to the Human Resources department and act as a point of contact for incoming general HR queries
• To be responsible for the administration of various mailboxes, responding to generic queries and flagging emails to relevant colleagues
• To undertake administration for the full recruitment cycle
• To support the onboarding process for new staff including ensuring pre-employment checks are completed and issuing contractual and new starter documentation
• To provide data entry to maintain accurate up to date staff records on our HR Management Information System
• To provide administrative support to the wider HR Team in various processes, including drafting letters, assisting with events, booking meeting rooms, and supporting dedicated projects
• To ensure that digital staff files are compliant with statutory and university requirements
• To support with administration of processes such as sickness absence data entry, probation, DBS, starters and leavers
• To offer support to recruiting line managers using the e-recruitment system
• To work closely with HR Administration team to provide coordinated support for the HR team and cover during periods of absence

The post holder will also be required to undertake other administrative duties identified by their line manager commensurate with the level and grade of the post.
General Duties:

• Fulfil all relevant Health and Safety responsibilities
• Adhere to all relevant University policies and procedures
• Adapt to change and have an ability to acquire new and relevant skills and knowledge by taking appropriate responsibility for own personal and professional development
• Support and promote the University's sustainability commitment and carry out duties in an ethical and responsible manner

Person Specification:
The Person Specification focuses on the qualifications, experience, knowledge, skills and competencies required to undertake the role effectively. You will need to evidence how you meet these requirements in your application, providing explicit examples.
Essential

• A university degree
• Clear interest in HR
• Previous experience of keeping accurate and compliant records
• Excellent communication skills both orally and in writing
• Effective organisational skills and demonstrable attention to detail
• Excellent Digital skills specifically in the use of Microsoft Office applications including Excel, Word, Outlook, and Microsoft Teams

Desirable

• CIPD qualification or working towards
• Previous experience of recruitment administration including using a recruitment system
• Previous experience in an HR administration role
• Previous experience in providing high quality administrative support, working in a busy office environment
• Experience of using a data Management Information System

Skills Required