Job Description

Salary

NJC Outer London pay scale, points 16-25

Contractual hours

36

Basis

Full Time

Job type

Support Staff - Other

Location

Sutton

Job category

Support Role - Education/Behavioural Support

Date posted

23/06/2025

Job reference

GST-R1277



Greenshaw High School is a highly over-subscribed 11 to 18 mixed comprehensive secondary school situated in Sutton, South West London. We are proud of our strong local reputation, having over 4,000 applications for 300 places in September 2024.



In October 2024 the hard work of our students and staff was recognised by Ofsted. The inspection team described the school as offering "an exceptional standard of education", using the words "flourishing, "inclusive" and "friendly" to describe our school. In the report Quality of Education, Behaviour & Attitudes, Sixth Form and Leadership & Management were all graded as Outstanding.



We have a very diverse population of students, offering a comprehensive range of opportunities for colleagues who work here. Our students - of all groups - have done incredibly well over the last few years, with our GCSE achievement always being at least in the top 20% of the country, and over 60 Sixth Form students attending Russell Group universities each year.



We are looking for an Inclusion Coordinator. This is an exciting opportunity to join GLT / Greenshaw High School and become an integral member of the Inclusion department.



This role involves coordinating complex schedules, managing a small team of LSAs, line managing the Inclusion Administrator, and overseeing Annual Review administration. You'll ensure adherence to statutory timelines and manage a range of administrative tasks to support the daily operations of the Inclusion team. The ideal candidate will possess strong organisational, communication, and time-management skills.



Greenshaw Learning Trust is a highly successful multi academy trust that provides excellent quality, comprehensive and inclusive education through primary schools and secondary schools. Our schools are based in London, Surrey, Berkshire, Gloucestershire and South Gloucestershire, Bristol and Plymouth. We also have three shared service hubs where our central teams can be based out of. We are building a family of like-minded schools, that collaborate to provide mutual support, share their good practice and learn from each other, whilst retaining and developing their own distinctive character. We thrive from collaboration at every level. We encourage a culture of sharing ideas and learning from one another. As a Trust of schools, we are 'Always Learning'.



To get a feel of life at Greenshaw Learning Trust, please download our 'Why you should work for GLT' recruitment brochure on our jobs portal.

Main responsibilities:

1.

To provide strategic oversight for the efficient and compliant execution of Annual Reviews, offering support during critical or busy periods

Maintaining a comprehensive working understanding of the SEN Code of Practice to effectively oversee the overall Annual Review process Provide direct assistance to the Inclusion Administrator during peak workload times or for complex Annual Review cases Managing the complex diary and calendar arrangements for Annual Review meetings involving the Inclusion team, SENCo, and Deputy SENCo Conducting periodic quality assurance checks on Annual Review documentation to ensure adherence to statutory requirements and internal standards Serving as an escalation point for intricate or challenging Annual Review queries, or procedural issues Liaising with, requesting and collating reports from outside agencies and parents prior to Annual Review in line with statutory timeframes Supporting communication and correspondence with Local Authorities, parents, staff, and outside agencies, particularly for complex or sensitive Annual Review matters Applying strong organisational and time-management skills to prioritise oversight activities and effectively support deadline adherence across the Annual Review process Providing support to the SENCo to monitor SEND funding, spending and contributing to top-up funding requests

2. To conduct the termly provision and reviews of people with SEND

Maintaining a database of students who require Learning Plans and keeping up-to-date information about interventions they are receiving Communicating with key members of the Inclusion team to setup termly appointments Providing administrative support to ensure the completion of Learning Plans, and sending out information to parents when Reviews are complete Using Provision Map software to record student provisions and costings Leading on the development and maintenance of Provision Mapping, with assistance from the Inclusion Administrator.

3. To manage and maintain the BromCom SENCo database, SEND pupil and Inclusion department records

Maintaining up-to-date records for pupils with SEND, for example, the SEND Register, Provision Map, and other relevant tracking documents Ensuring compliance with GDPR by maintaining an efficient filing system for SEND pupil records, overseeing the work of the Inclusion Administrator in this regard Distributing confidential, complex or sensitive information to appropriate staff either verbally or in written form Circulating information in line with agreed Policy and Procedure for students supported by the Inclusion Department Recording and sharing key SEND information with staff and parents and other stakeholders, using agreed school systems Supporting and coordinating requests from external agencies regarding information about pupils Submitting purchase orders and requisitions on behalf of the Inclusion team and record budget expenditure Organising and maintaining key administrative systems including annual reviews, student referrals and round robins Collating information to support the evidence-base for referrals of pupils with SEND, for example, EHCNA requests, CAMHS, VPP, etc.

4. To support the work of the Inclusion department

Providing comprehensive and confidential administrative support for all Inclusion departments Attending and completing action points following Inclusion Management Team meetings Creating and responding to Inclusion correspondence via telephone, email or letter Providing the main point of contact when the SENCo and Deputy SENCo are unavailable, responding to external stakeholders and staff as appropriate Triaging queries from external stakeholders and staff to ensure they are directed to the appropriate member of staff for timely resolution Providing complex calendar and diary management to the SENCo and Deputy SENCo Supporting the SENCo, Deputy SENCo and Speech and Resource Provision Manager with responses to EHCP consultations and queries from parents of prospective students Writing and maintaining accurate risk assessments for specific pupils with SEND who require them Overseeing re-rooming timetables, room bookings and appointments for external visitors and during examinations/mock examinations Providing additional nurture to students who may access the Inclusion department throughout the day Making arrangements for direct work with any external professionals (e.g. OT Service, Sensory Impairment Service, Educational Psychology Service, etc.), with assistance from the Inclusion Administrator

5. To oversee and manage the Inclusion department's complex budgeting and financial purposes

Manage the submission of complex purchase orders and requisitions, particularly for alternative provision placements, external therapies, and services. Oversee the allocation and tracking of EHCP funding, ensuring accurate records and compliance with financial procedures. Monitor budget expenditure for the Inclusion team, reporting regularly to the SENCo. Contribute to financial planning and resource allocation discussions within the department.

6. To manage the daily operations of a team of Learning Support Assistants

Daily management of Learning Support Assistants and agency staff, including strategic deployment and redeployment to cover staff/pupil absence Conducting regular check-ins and performance reviews for Learning Support Assistants

7. Line management of the Inclusion Administrator

Overseeing the daily tasks and workload of the Inclusion Administrator Providing guidance and support to the Inclusion Administrator Conducting regular check-ins and performance reviews for the Inclusion Administrator

General Responsibilities

Being responsible for keeping up to date with the requirements of the role, by attending appropriate INSET and meetings, and keeping abreast of changes in legislation; Being aware of and complying with policies and procedures relating to child protection, equal opportunities and race equality, health and safety, confidentiality and data protection, reporting all concerns to an appropriate person; Undertaking any other duties commensurate with the post as may be required by the SENCo or Headteacher.

You will need:

Essential -

Educated to at least GCSE Grade C standard (or equivalent) in English and Mathematics Willingness and ability to obtain and/or enhance qualifications and training and development in the post A secure knowledge of the educational experiences of pupils with SEND Experience of line management and performance review Experience of planning, delivering and understanding the impact of interventions Experience of working with external agencies and professionals to support students' learning Previous experience in using Microsoft Office to record and present work, including sound typing skills Experience of managing complex budgets Strong level of interpersonal and communication skills, with the ability to communicate with colleagues, students, parents and other parties in a professional manner Excellent organisational and administrative skills Efficient, accurate and excellent attention to detail to support with maintaining records Excellent time management skills, with the ability to work under pressure, multi-task and prioritise tasks effectively Ability to work constructively and flexibility as part of a team, building and forming good relationships with internal and external stakeholders Ability to work independently and show initiative Able to be proactive, resourceful and use own initiative, in particular when unexpected issues arise Excellent IT skills e.g. Microsoft Office, Google Drive Able to work effectively with a range of different adults, challenging where necessary, but always with tact and diplomacy Ability to reflect on own practice with a commitment to self-improvement and delivering excellence Committed to the safeguarding of children Knowledge and understanding of the education sector, a desire to work in a comprehensive school, and a willingness to contribute to various aspects of school life Desire to work with young people and to support their education and achievements Commitment to improving the life chances of young people and motivated by a desire to provide high standards of service delivery Sensitivity to the range of needs and difficulties that young people experience Able to appropriately deal with confidential information Desire to enhance and develop skills and knowledge through CPD Demonstrate a commitment to safeguarding and the highest standards of child protection Recognition of the importance of personal responsibility for Health and Safety Commitment to the school's ethos, aims and its whole community

Desirable -

Educated to degree-level standard (or equivalent) Relevant training in SEND, particularly in relation to statutory timeframes and communication with parents in line with the SEN Code of Practice Previous experience of working in a school Previous experience of working within an Inclusion/SEND department Experience of working in a SEND administrative role Knowledge and experience of SEND processes and assessment Experience of using school management information systems (e.g. SIMS, BromCom) Experience of complex calendar management Ability to use Provision Map to record provisions and costings Ability to create risk assessments for pupils with SEND

What's in it for you:

Professional development and career progression Generous pension scheme Blue Light Card Eligibility for Teacher Art Pass (teaching staff only) An Employee Assistance Programme Gym Discounts Free eye tests Cycle to work scheme Green car scheme Being part of a great team and expanding organisation




Please download the recruitment pack for further information.



Closing date for receipt of applications is

Thursday 3rd July 2025.

We reserve the right to appoint before the closing date.



We are committed to building an inclusive, diverse workplace where everyone can thrive. If you require any support or adjustments to interact with us, please let us know.



Greenshaw Learning Trust is committed to safeguarding and promoting the welfare of children and young people and expects staff and volunteers to share this commitment.