Job Description

Summary of Role

GGR Group Ltd is seeking a highly motivated and proactive individual to join our team based in Oldham. We are looking for somebody who has a keen attention to detail, experience of generating invoices and is able to learn new systems quickly. The role is office based full time, working within a busy office to produce accurate invoices with correct charges applied to each customer on a daily basis.

About GGR Group

The GGR Group Ltd is Europe's leading supplier of vacuum handling equipment, restricted access lifting machinery and mini cranes for the construction, rail and utility sectors amongst others.

Key responsibilities

:

Hire Invoicing

Investigate each live hire contract on a daily basis to assess if ongoing charges are to be applied

Work closely with the hire desk to ensure all live hires are allocated for the correct duration and any amendments during the hire are captured and recorded accurately

Extend all live hire for the appropriate period each day working from reports generated within the hire software

Cross reference pricing against the Customer Purchase Order and seek written agreement where required for additional costs to be applied / obtain a replacement document to be used for ongoing charges

Update and amend any VAT codes in line with Domestic Reverse Charge to produce accurate invoices for clients

Assess offhire dates and times to generate final costs for each hire

Assess any fuel usage and apply charges where required

Assess any labour element on each project to generate correct costs based on timesheets received

Manage multiple live hires that are on an ongoing hire basis, running reports to capture any charges to be applied that are outstanding to customers

Producing preview of invoices planned to be run that day for approval from the hire desk, altering the system where required to apply any adjustments required

Emailing all invoices to clients / adding to outgoing franked Royal Mail post

Assisting with invoice queries to investigate customers claims for credit notes and determining if funds are due for refund

Interrogating invoice queries and assessing where credit notes are due and discussing with customers to resolve

Responsibility for the Self Billing Platforms for a range of clients, to include creation of invoices, credits and cross reference of corresponding documents such as timesheets and POD/POC where required (ie Tradex)

Raising Invoices for the sale of plant equipment (both for UK and Worldwide Export) using SAP software

Generating weekly and monthly reports to interrogate the open documents on the system that require following up, liaising with the relevant parties to complete outstanding actions

Any other duties relating to administration within the organisation, which may be necessary from time to time.

Experience, Knowledge & Skills:

Invoice Experience

Administration Experience

Experience in a similar role

Outstanding attention to detail

Ability to manage multiple priorities

Strong communication skills

Professional and confident telephone manner

Excellent knowledge of Microsoft packages

Calm under pressure, ability to problem solve and trouble shoot alone and with a team

Making detailed notes on IT systems so that all teams can see progress made on queries

Ability to handle customer complaints calmly

Dedicated and proactive worker, able to keep concentration in busy environment

Able to adapt ways of work to suit changing processes and procedures

Comfortable using new and different IT Systems.

Job Terms

24 Days Holiday + Bank Holidays

4%/4% Employer/Employee Contribution Pension

Private Health Scheme

Monday - Friday 8.30am - 5.30pm

Salary: 28,000 - 29,000

Job Types: Full-time, Permanent

Pay: 28,000.00-29,000.00 per year

Benefits:

Company pension Private medical insurance
Work Location: In person