Job Description

About the Role

We are seeking a meticulous and proactive IP Formalities Administrator to join our team. You will work closely with IP attorneys and legal professionals, ensuring all procedural requirements are met throughout the lifecycle of IP filings. Your role will be crucial in supporting the effective management of intellectual property rights by ensuring the accurate and timely execution of formalities processes, maintaining compliance with national and international IP regulations, and managing documentation and deadlines.

Key Responsibilities

Prepare, file, and manage IP applications and renewals across multiple jurisdictions. Monitor and maintain IP deadlines using internal systems and databases. Ensure compliance with formalities requirements of UKIPO, EPO, WIPO, and other relevant IP offices. Liaise with internal stakeholders and clients to coordinate filings and respond to formalities queries. Maintain accurate records of IP portfolios, including status updates and documentation. Process official correspondence and legal documents related to IP filings. Support audits and reporting activities by providing up-to-date portfolio data. Stay informed of changes in IP regulations and procedures to ensure ongoing compliance.

What We're Looking For

Prior experience in an IP formalities or administrative role within a legal or IP-focused environment. Experience working with case management systems. Proficient in Outlook, Microsoft Word, Excel, and PowerPoint. Excellent written and communication skills. Formal IP training or certification (CIPA or CITMA) is preferable.

Benefits

Our successful candidate will have an incredible opportunity to develop a rewarding and successful career with an award-winning law firm in a flexible and agile working environment.


We provide a competitive salary and benefits package, including 25 days' holiday (increasing to 32 days through our loyalty recognition programme) plus the option to purchase an extra five days each year.


We also offer a pension scheme, private medical insurance, life assurance and income protection insurance, as well as plenty of opportunities to get involved in our colleague committees to make a real impact in the local community.

About Brabners

Brabners is purpose-led independent law firm. A certified B Corp with award-winning environmental credentials, we seek to demonstrate that business can bring about positive change by being innovative, diverse and sustainable.


With over 200 years of history, we're proudly anchored in the North but serve businesses and individuals across England and Wales.


We have won awards for being innovative at the Legal 500 Northern Powerhouse Awards and diverse as Manchester Law Society's Equality, Diversity and Inclusion Champions. We are also recognised as one of the 25 best large companies to work for in the UK and have won The Legal 500 Future Lawyers awards for job satisfaction, quality of work, social life and work/life balance.


We have a number of colleague-led affinity groups including for LGBTQ+, REACH, physical and mental health and social mobility, as well as a sustainability, environmental and green group.


It's all part of how we make the difference.