Job Description

About the Role

We are looking for an

Italian Venue Outreach & Event Coordinator

to help us grow and deliver our events across Italy and Italian-speaking regions. In this role, you will be responsible for

identifying, contacting, and securing venues

for our events, as well as

supporting the planning and coordination

of those events.

This is a full-time role for someone who is

confident, organised, and highly communicative

, both on the phone and via email.

Key Responsibilities

Venue Outreach & Acquisition

Research and identify suitable venues for our events across Italy and Italian-speaking regions. Contact venues by

phone and email

to present our event concept, discuss requirements and negotiate terms. Build and maintain strong relationships with venue managers and local partners. Follow up with venues to secure

bookings and signed venue agreements

.

Event Coordination & Support

Assist with the

management, logistics, and organisation

of events (schedules, supplier coordination, on-site requirements). Coordinate with internal teams (operations, technical, marketing) to ensure all venue-related information is accurate and up to date. Support the preparation of

event documentation

, including timelines, contact lists, and checklists. Help resolve venue-related issues before and during events, in coordination with the senior event team.

Communication & Administration

Draft and send professional

emails, proposals and follow-ups

to venues and partners. Maintain detailed records of venue outreach, responses, and agreements in our internal systems. Attend internal meetings and provide regular updates on venue outreach progress.

Requirements

Essential:

Fluent Italian

(native or near-native level).

Very good English

(spoken and written). Excellent

communication skills

- confident on the phone and clear, professional writing style. Strong

organisational and time-management skills

, with the ability to manage multiple venue conversations at once. Comfortable using email, spreadsheets and basic online tools (e.g. CRM systems, Google Workspace / Microsoft Office). Proactive, reliable, and able to work independently as well as within a team.

Desirable:

Additional languages (e.g. Spanish, German, French) are a

strong advantage

. Previous experience in

events, hospitality, venue sales, or account management

. Experience negotiating with venues, suppliers, or partners.

What We Offer

A full-time position in a

growing international events company

. The opportunity to play a key role in bringing

unique, memorable experiences

to new locations in Italy. A supportive, collaborative team and the chance to work with venues across the country.
Job Types: Full-time, Part-time, Permanent, Zero hours contract

Pay: 23,898.30-48,516.09 per year

Expected hours: No less than 20 per week

Benefits:

Company pension Flexitime Work from home
Language:

Italian (preferred)
Work Location: Remote