Job Description

Main responsibilities

Supplier Onboarding / Management

Opening credit accounts to support geographic and service line changes

Sending supplier questionnaires to potential Bona Fide Sub-Contractors ensuring information received back is consistent with company rules on using sub-contractors

Monthly CIS returns in conjunction with Financial Controller

Ongoing maintenance of the register of insurances for bona fide sub-contractors

Bought Ledger (Enterprise)

Raise purchase orders as requested by operational management ensuring compliance with approval limits

Process purchase invoices - mapping orders to invoices, entering invoices from clear - and ensure these are signed off as soon as possible to verify the satisfactory receipt of products or services

Code invoices correctly to relevant cost centres and nominal accounts

Record credit card purchases on relevant journals and ensure that all purchases are VAT receipted

Reconcile the various purchase logbooks (e.g. reactive maintenance, outsourced maintenance, site-based maintenance) ensuring all transactions have been entered and coded by relevant staff

Carry out weekly review with cleaning area managers and maintenance managers to ensure timely invoice sign-off, credit card receipts are filed and to ensure Head Office records are aligned with relevant operational records

Maintain an accurate register of planned PPM work, including the purchase orders raised for these activities, recording invoiced work and notifying operations of delivery gaps

Create back-up information for cleaning consumables recharges to meet customer requirements

Prepare supplier payment runs in line with company payment policies

Reconcile supplier statements and resolve any outstanding queries or discrepancies

Produce sales backup reports from purchasing data

Sales Ledger (Enterprise)

Client debt chase by phone and email

Create weekly summary of receipts and overdue for senior management

Management Accounts (Enterprise)

Bank account reconciliations

Job Type: Full-time

Pay: 29,328.00-32,262.00 per year

Benefits:

On-site gym On-site parking
Experience:

Administration: 1 year (required)
Work Location: In person