Job Description

Overview

We are seeking a detail-oriented and proactive Accounts Assistant to join our finance team. The successful candidate will play a crucial role in supporting the financial operations of our organisation. This position requires a strong understanding of accounting principles and experience with various accounting software. The ideal candidate will be adept at data entry, accounts payable, and maintaining accurate financial records. Good written and spoken English are essential

As the company uses sales order processing and purchase order processing on

Sage

50

, the responsibilities cover all the day-to-day processing into the Sage ledgers of bank, sales and purchase transactions.

Sales ledger processing

Convert sales orders which have been delivered or for which payment has been received to sales Invoices and post to the ledger.

Card (Worldpay) payment processing, Sales Department to be notified.

Refunds processing (Credit Note issue) when instructed

International Invoices to be posted to the ledger as per Sales department notification.

Rent Invoice raised quarterly.

Monthly run customer statements and email to customers. Follow up any customers who are in arrears with paying.

Purchases

Daily purchase orders should be converted to supplier invoices using the invoices emailed to us by our suppliers.

Reconcile to any statements received from suppliers.

Weekly run aged creditors report and prepare list of payments due, by currency, and pass to Managing Director with supporting Invoices for payment. When paid, agree to entries on bank statement, apply to supplier accounts, produce and send remittance advices.

Maintain Aged creditors spreadsheet by updating on weekly basis

Liaise with suppliers on a daily basis and answering queries as needed

All Direct Debit Invoices to be posted on Sage.

Notify the Sales department of any discrepancies.

Bank

Post all receipts and payments on statement to the ledger for all currencies. Regularly reconcile the bank entries on Sage to the bank statements.

Maintain internal HSBC spreadsheet by posting data from the bank statement on daily basis.

Check emails on a daily basis

Answer telephone and direct calls as appropriate

File documents & maintain the filing system

Job Types: Full-time, Permanent

Pay: From 30,000.00 per year

Schedule:

Monday to Friday
Work Location: In person

Reference ID: Junior Accounts Assistant TDH
Expected start date: 19/05/2025