Job Description

Winners of the CIBSE Awards 2022, 20223, 2024 and 2025: Building Performance Consultancy of the Year

A successful low carbon environmental and building services consultancy, based in a beautiful central London office, is seeking to appoint a Junior Office Assistant to join our team. The company is young and dynamic, with a relaxed, friendly and diverse work environment. Our staff get engaged in regular social activities and build lasting relationships. More information here: https://xco2.com/about/culture

The role is a full-time and permanent position working within our existing Operations Team and will take shared responsibility for office administration and support functions, reporting to the Office Manager and Practice Manager. This crucial and wide-ranging role combines day-to-day coordination of the core operational functions of the organisation and would be suited to a proven well-organised multi-tasker with experience of working in creative environments.

Benefits

9-day Fortnights

- currently employees get every other Friday off, without impacting the number of hours worked on other days, holidays or salary.

Work from home

- the position will require 3-4 days working from the office with the ability for the remaining days to be worked remotely.

Flexible working

- We operate flexible working hours, so long as this is 8 hours per day between the hours of 8am and 7pm with core hours between 10am and 5pm each weekday.

Holiday entitlement

- Employees are entitled to a total of 25 days' annual leave. 3 of these days are to be taken between Christmas Day and New Year's Day, as the office is shut during this period. For part time workers this entitlement will be pro-rated to the number of days worked.

Pension scheme

- The company will provide pension contributions up to a maximum of 3% of your fixed annual salary. That is, if you choose to contribute 5% of your annual salary, the company will contribute another 3%.

Private health insuranc

e with discount on gym membership available to employees with 24 months service

Income Protection Insurance

available to employees with 24 months service

Referral bonus

for recruitments

Volunteer Day

, 1 per year

Professional membership

, 1 subscription per employee per year

Cycle to work scheme

Advanced Maternity, Paternity and Shared Parental Leave

package available to employees with 24 months service
At XCO2, we are committed to valuing diversity and we seek to provide all staff with the opportunity for employment, career and personal development. We believe that people from different backgrounds help bring fresh ideas and unique approaches, which then makes us a more innovative and open-minded company.

Qualifications and Experience

Bachelors Degree preferential but not required 1 year of experience in a similar role or customer service within the retail or hospitality sectors Excellent knowledge of Microsoft Office Suite; Outlook, Word, Excel, PowerPoint

Responsibilities

General administration and coordination

Maintaining smooth running of office including supplies of stationery, cleaning and other office supplies and ensuring everything is in good working order Sorting incoming post/courier deliveries Welcoming clients/guests and offering refreshments Taking and transferring incoming calls, taking messages as required Providing administrative support to Office Co-ordinator, Operations Manager, Directors and working teams Supporting day-to-day issues with IT systems and software, ensuring any issues are resolved efficiently by external IT support company Assisting with organisation of events such as the staff Christmas party Ensuring office is well kept and tidy Any other relevant ad hoc admin tasks
Project administration

Setting up and updating projects on Harvest (project management software), Zoho, and Google Sheets Creating new project folders and archiving completed project folders Monitoring staff timesheets Raising, issuing, and logging invoicing, and assisting Credit Control
Marketing and business development administration

Work with and support the marketing lead in carrying out their marketing, public relations and business development duties Assist in maintaing and updating a CRM system to track leads, opportunities, and client interactions
Human resources

Maintaining daily staff attendance, including lateness records, holiday leave and sick leave Assisting with the onboarding of new team members, including setting up IT equipment Booking staff training when appropriate

Useful Additional Attributes

Excellent communication skills Excellent organisation and timekeeping Knowledge of Xero accounting software. Training will be provided
Training for all tasks will be provided.

For applications, please forward your CV to Operations at XCO2.
Operations@xco2.com

No recruitment agencies please.

Job Types: Full-time, Permanent

Pay: 28,808.00 per year

Additional pay:

Yearly bonus
Benefits:

Bereavement leave Company events Company pension Cycle to work scheme Enhanced maternity leave Enhanced paternity leave Free flu jabs Paid volunteer time Private medical insurance Sick pay Work from home
Schedule:

Monday to Friday
Language:

English (required)
Work authorisation:

United Kingdom (required)
Work Location: Hybrid remote in London EC1R 0LU

Application deadline: 01/08/2025
Reference ID: Junior Office Assistant