Job Description

We are looking for an enthusiastic and conscientious person to join the North West Genomic Laboratory Hub (NWGLH) laboratory administrative team at St. Mary's Hospital.
The successful applicant will work in the Specimen Reception and Pre-Analytical Laboratory area, and will need to be self-motivated, hard working and capable of working within a team, together with the ability to work on your own initiative. You will also have good organisational skills and the ability to prioritise your workload. Good communication and administrative skills are essential, together with the commitment to demonstrate the Trust's Values and Behaviours framework.
Main duties of the job

• Book in clinical samples for Genetics laboratory services.
• Maintain accuracy in data transfer and carry out routine checks of sample and data transfer by other staff.
• Preparation of documentation required in the export of samples to 3rd party laboratories.
• Creating and sending letters as required using appropriate templates.
• Deal with a variety of sensitive and highly confidential material, producing confidential reports and correspondence as required.
• Undertake defined administrative tasks to assist in the delivery of a safe, effective and efficient Laboratory Genetics Service.
• Act as a main point of contact for service users, answering telephone calls and responding to emails.
• Dispatch letters and clinical reports by post or email.
• Archive and/or scan paper filing of clinical referrals, reports and other laboratory documents.
• Provide other general administrative duties as required within the team and appropriate to the grade.
• Collaborate with other members of the department to achieve an effective and reliable service.
• Receive incoming requests for services and co-ordinate test submission according to laboratory protocol.
• Paper filing of clinical referrals, reports and associated laboratory paperwork.
• Scan a variety of laboratory and staff documents as appropriate for long-term digital storage. Prepare laboratory documents for off-site scanning and storage.
• Provide sickness and annual leave cover for essential duties of other administrative staff.

About us
Join Manchester University NHS Foundation Trust (MFT), the largest provider of specialist services, and our Oxford Road Campus in Manchester, the largest health academic campus in Europe - a great place to shape your career.With a workforce of over 30,000 colleagues, we work together to deliver exceptional care to more than 1 million people every year.Behind every patient cared for are people like you - keeping services running smoothly, supporting clinical teams, and helping create safe, welcoming environments for patients and our people alike.At MFT, we believe in the power of teamwork, respect, and inclusion. Our People Plan reflects our commitment to making MFT a place where everyone feels they belong, where your ideas are heard, and your contribution is truly valued. Join us and work smarter with our digital technology and thrive in a collaborative culture that empowers you to deliver your best to ensure that your work behind the scenes creates seamless, high-quality care and exceptional patient outcomes. Whether you're just starting out or looking to grow, we offer clear pathways for development and a culture that supports your wellbeing, ambition, and success. Everything you do makes a real difference to the lives of others.At MFT, your role matters, your impact is real, and you're part of something bigger from day one.
Details
Date posted
14 January 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
24,937 to 26,598 a year per annum (pro rata)
Contract
Permanent
Working pattern
Full-time
Reference number
349-SMH-7584763-RL4
Job locations
North West Genomic Laboratory Hub, St. Mary's Hospital
Oxford Road
Manchester
M13 9WL
Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Use of Artificial Intelligence (AI) in your applicationHere at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOUfor our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your applicationespecially personal statements and responses to role-specific questionsis written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. Diversity MattersMFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below. Job description
Job responsibilities
To find out more about the key responsibilities and the specific skills and experience youll need, take a look at the & Person Specification attachments under the Supporting Documents heading. So that youre even more equipped to make an informed decision to apply to us, youll need to take time to read the Candidate Essentials Guide that sits with the and Person Specification. This document provides you with details about the Trust, our benefits and outlines how we care for you as you care for others. Most importantly, it also contains critical information youll need to be aware of before you submit an application form. Use of Artificial Intelligence (AI) in your applicationHere at Manchester University NHS Foundation Trust, were proud to be ALL HERE FOR YOUfor our patients, our communities, and each other.As part of our commitment to fairness, transparency, and personal integrity, we ask all applicants to ensure that their job applications reflect their own experiences, skills, and motivations. While AI tools can support spelling, grammar, or formatting, we expect that the content of your applicationespecially personal statements and responses to role-specific questionsis written by you. This helps us get to know the real you and ensures that our recruitment process remains equitable and meaningful for everyone.Thank you for helping us uphold the values that make our Trust a place where people belong, grow, and thrive. We look forward to receiving your application. Diversity MattersMFT is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. As an inclusive employer, we are here to support you. If you have any special requirements to help you with your application, please contact the manager named below.
Person Specification
Experience
Essential

• Experience of accurate keyboard skills
• Experience of working on computers/keyboards
• Experience of using Microsoft Office packages, Word, Excel etc
• Experience in an area where confidentiality is a high priority
• Previous administration experience

Desirable

• NVQ/diploma in administration or business Level 3, or equivalent, plus experience in administrative management
• Previous experience of working in the NHS

IT skills
Essential

• Ability to work in high pressure environment and multi-task accurately and effectively
• Ability to display strong organisations skills and to prioritise workload to meet deadlines
• Ability to communicate with staff at all levels
• Ability to problem solve
• Ability to manage a heavy workload within a busy environment
• Excellent communication skills
• Ability to work on own initiative and unsupervised
• Time and workload management
• Ability to follow trust/departmental policies and implement policies relevant to the Working knowledge of trust ESR/OLM System

Desirable

• Working knowledge of Oracle financial systems
• IT Qualification
• Knowledge of Q Pulse and document controller work
• Ability to take minutes

Person Specification
Experience
Essential

• Experience of accurate keyboard skills
• Experience of working on computers/keyboards
• Experience of using Microsoft Office packages, Word, Excel etc
• Experience in an area where confidentiality is a high priority
• Previous administration experience

Desirable

• NVQ/diploma in administration or business Level 3, or equivalent, plus experience in administrative management
• Previous experience of working in the NHS

IT skills
Essential

• Ability to work in high pressure environment and multi-task accurately and effectively
• Ability to display strong organisations skills and to prioritise workload to meet deadlines
• Ability to communicate with staff at all levels
• Ability to problem solve
• Ability to manage a heavy workload within a busy environment
• Excellent communication skills
• Ability to work on own initiative and unsupervised
• Time and workload management
• Ability to follow trust/departmental policies and implement policies relevant to the Working knowledge of trust ESR/OLM System

Desirable

• Working knowledge of Oracle financial systems
• IT Qualification
• Knowledge of Q Pulse and document controller work
• Ability to take minutes

Skills Required