Job Description

Job Summary

We are seeking a dedicated and organised Secretary to join our team. The ideal candidate will provide essential administrative support, ensuring the smooth operation of our office. This role requires a proactive individual with excellent clerical skills and a strong command of various office software. The Secretary will be responsible for managing communications, maintaining records, and assisting with day-to-day operations.

We have an opportunity for a Legal Secretary to join our Private Client Department in the

Hull

office. The successful applicant will support specialised Fee Earners, using a case management system. You may have to attend care home, hospital, and home visits, as and when needed, a full clean driving licence & own transport would be desirable.

Job Title:

Legal Secretary

A minimum of 2 years' experience in working in a legal practice environment (preferably a Private Client Department).

Skills:

Diligence

Excellent communication skills, both oral and written

Good IT Skills including the ability to use a case management system.

Good working knowledge of legal databases

Ability to form good relationships with clients and colleagues and to work as part of an efficient effective team.

Well organised, with a clear and professional telephone manner

Well presented, punctual, confident, and initiative taking

Team Player

Benefits:

WeCare Package with Death in Service

Company Events

Additional Holiday Entitlement with length of service

Department:

Private Client Department

Location:

Hull

Work Types:

Dealing with Wills, LPAs, Deeds, Trusts, and Estate Administrations

Reports to:

Head of Private Client Department (Director)

Hours:

Full time / Monday - Friday 08.45 - 5.00, 35 hours per week

Salary:

Salary dependent upon experience

Start date:

To be agreed.

Williamsons Solicitors

Williamsons Solicitors are a friendly professional firm with proven experience in all mainstream fields of law with a long history of serving the communities of Hull and East Yorkshire. Our 114-strong team comprises of expert Solicitors, Chartered Legal Executives Paralegals, and skilled support staff, working together to obtain the best outcomes for clients. Williamsons are LEXCEL accredited and have a national, as well as a local profile. Williamsons is an equal opportunities employer.

Williamsons provide a friendly supportive working environment, the successful candidate will be employed to work within a tight-knit team of experienced specialists and support staff, joining a busy department to support Fee Earners with a caseload of Private Client matters.

The Role

Supporting Fee Earners in all aspect of Private Client work types administrative and secretarial, legal documents and correspondence, consulting with clients, and managing client files. Providing clients with updates as and when needed. Responsible for assisting with correspondence and enquiries from clients, members of the public and contacts.

The candidate

Proven secretarial skills in digital dictation, good practice, GDPR, Data Protection and confidentiality. Essential qualities, good communication with clients, external contacts, and colleagues at all levels. Excellent administrative skills and the ability to follow the department and firms' policies and procedures.

Applicants must be initiative-taking, dependable and demonstrate a professional and conscientious approach to their work. The candidate must be organised able to prioritise work to a high standard and meet deadlines where necessary.

Responsibilities

1. Arranging meetings for Fee Earners with clients.

2. Assisting with routine legal documents, correspondence and enquiries from clients, members of the public and contacts.

3. Diary maintenance

4. Transcribing documents from hand-written notes and digital dictation

5. Preparing bills as requested

6. Maintaining paper and electronic files, keeping records, confidential and general filing systems.

7. Administrative duties such as photocopying, scanning, answering telephones and taking detailed messages.

8. Ensuring clients have a pleasant and positive experience.

Contact:

Neil Waterhouse/ Carole Dobson

Williamsons Solicitors

Email: neil.waterhouse@williamsons.co.uk

carole.dobson@williamsons.co.uk

Job Type: Full-time

Schedule:

Monday to Friday
Work Location: In person

Reference ID: HULL - PROBATE SECRETARY