Job Description

Job Summary

My client is seeking a diligent and highly organised Legal Secretary to join its caring Private Client team. The ideal candidate will possess exceptional audio secretarial skills, with a strong emphasis on time management and the ability to communicate effectively. This role is vital in ensuring the smooth operation of the Private Client department, providing essential support to solicitors and clients alike.

Responsibilities

Provide comprehensive administrative support to legal professionals, including managing calendars and scheduling appointments. Prepare, proofread, and format legal documents using Microsoft Word and Excel. Conduct audio typing for legal correspondence and documentation. Maintain an organised filing system for both physical and electronic documents. Communicate with clients, Probate Registry, OPG, utility companies and other organisations as required, ensuring professionalism at all times. Utilise IT systems effectively to manage information and support office operations. Perform general office duties such as answering telephones, managing correspondence, and maintaining office supplies.

Qualifications

Proven experience as a Legal Secretary or in a similar secretarial role within a legal environment is essential. Strong proficiency in IT systems, Microsoft Office Suite (Outlook, Word, Excel) is essential. Excellent time management skills with the ability to prioritise tasks effectively. Exceptional organisational skills with attention to detail. Proficient audio typing skills are essential. Strong communication skills, both written and verbal, are necessary for effective interaction with clients and colleagues. A proactive approach to problem-solving with the ability to work independently as well as part of a team.
If you are passionate about providing high-quality support within a legal setting and possess the necessary skills outlined above, we encourage you to apply for this exciting opportunity as a Legal Secretary.

Job Type: Full-time

Pay: Up to 26,000.00 per year

Schedule:

Monday to Friday
Work Location: In person