Job Description

Barker Gotelee LLP is currently seeking an experienced and highly organised secretary to join our Residential Property Team, providing comprehensive secretarial and administrative assistance to a Partner and other fee-earners within the team. This is a full time role, however consideration will be given to applicants who can work a minimum of 28 hours per week.

Demonstrating initiative and strong organisational skills, the successful candidate will thrive in managing multiple responsibilities within a fast-paced environment. You will have excellent verbal and written communication skills as well as being confident in managing a full caseload, often working to tight deadlines.

Key tasks and responsibilities

- Prepare correspondence and documents through audio typing and the firm's case management system.
- Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the firm's office manual.
- Prepare mail and enclosures for dispatch.
- Arrange for all copying to be done, in person, if necessary, if the office assistant is unable to undertake the task.
- Make appointments, arrange meetings and maintain and up-to-date dairy for fee-earner(s).
- Ensure that conference rooms are book through reception for meeting as necessary.
- Provide support to other secretaries and fee earners as required.
- Provide guidance to junior and temporary secretaries when required to do so.
- Attend to clients' needs, both in person and on the telephone, and provide such support as may be necessary in a professional and friendly manner, in keeping with the firm's standards for client care.
- Undertake any mandatory training required for the role, and overall, to have the positive attitude towards self-development.
- Ensure the confidentiality of all the firm's files and client's documentation and information.
- Undertake any other tasks which are consistent with the level and scope of the role, as may be reasonably requested by the firm.

Skills/Experience

Applicants should have:
- Previous experience working within a residential property team.
- Exceptional organisational skills and the ability to handle multiple tasks simultaneously.
- Excellent verbal and written communication skills, with the ability to interact professionally with clients and colleagues.
- Strong attention to detail, with the ability to prepare accurate and compliant legal documents.
- Ability to handle confidential information with discretion.
- Excellent client care skills.
- High levels of confidentiality.
- The ability to be proactive and use their own initiative.
- Excellent team working and interpersonal skills.
- Proficiency in Microsoft Office Suite and legal software (e.g. Clio, LexisNexis).

The successful candidate will benefit from an attractive pay and rewards package, including but not limited to; a competitive salary, 24 days holiday per year, salary exchange pension scheme, life assurance, private health insurance and free car parking.

To apply, please send a copy of your CV, attaching a covering letter to our recruitment team at recruitment@barkergotelee.co.uk, or by clicking 'apply now' below. Your covering letter should explain your reasons for applying for the role and why you think you'd be suitable.

Barker Gotelee LLP is an equal opportunities employer, we welcome applicants from all backgrounds. We strive to create an inclusive and accessible recruitment process for all candidates. Should you require any reasonable adjustments or additional support at any stage of the recruitment process please contact our recruitment team (recruitment@barkergotelee.co.uk). The role is subject to a DBS check.

Job Types: Full-time, Part-time

Pay: 25,000.00-29,000.00 per year

Expected hours: No less than 28 per week

Benefits:

Company pension Employee discount Free parking Health & wellbeing programme Life insurance On-site parking Referral programme Sick pay
Schedule:

Monday to Friday
Work Location: In person