Job Description

Managing Editor Office Admin Assistant - 12 Month FTC

Location:

London

Department:

The Sun

Salary Details:

Not Specified

Advertising End Date:

03 Sep 2023



The Sun is the biggest news brand in the UK, publishing hundreds of stories a day and reaching over 170m unique users digitally every month. Its exclusives set the news agenda and its campaigns have changed the lives of many. In recent years, The Sun has campaigned for victims of domestic abuse, NHS workers and veterans to name only a few.

The Sun has a mass-market audience and aims to appeal to a diverse audience in the UK and beyond.

Your role: As our Managing Editor Office Admin Assistant, you\'ll play a pivotal role in ensuring the seamless operation of our editorial team. Your sharp organisational skills and keen eye for detail will help keep our newsroom running efficiently. From managing schedules and coordinating meetings to assisting with editorial tasks, you\'ll be an essential part of our editorial process.

Day to day you will:

• Assist in inputting lineage and picture payments via the SAP-based internal payment system (ECS). This will include inputting payments while members of the Sun Admin team are on leave.

Fully understand all Compliance policies in relation to payments and ensure each policy is adhered to by all admin staff.

Ensure all staff have attended / complete Compliance training sessions.

Assist with ensuring The Sun is working within News UK and News Corp Payment Policy compliance guidelines and report any non-compliance to the Managing Editor.

Process Accounts Payable invoices via Fiori.

Batch contributor expenses for processing.

Provide cover for Admin team assistants and Sun EA\'s as and when required.

Work closely with Finance and the Managing Editor\'s office where necessary to ensure a smooth beginning-to-end payment process.

Assist the Head of Editorial Compliance with administration relating to complaints. To include the timely updating of spreadsheets and databases, emailing complainants, compiling records and other general admin.

Carry out general administrative support for the team which may include dealing with post, updating diaries, filing, photocopying, scanning, booking meetings, booking lunches, sending gifts, responding to invites, running personal errands, booking travel and maintaining records in databases.

Look for instances where processes could be developed for improved efficiency.

Develop positive and productive working relationships across key support areas, becoming a point of contact alongside other members of the MEO for Facilities, Technology, Finance and HR.

What we\'re looking for from you:

• Able to work calmly under pressure and meet tight deadlines

Previous experience of admin in a large and fast paced organisation.

An ability to adapt to a changing work environment as required

Punctual and is always prepared to \'go the extra mile\' where necessary

Able to work off own initiative and as part of a team

Knowledge of Microsoft Office packages, especially Word and Excel

Knowledge of Google Mail G-Suite

Track record of having delivered excellent admin support and services

Able to quickly build rapport with colleagues

A passion to be part of The Sun

Highly organised

Resilient

Proactive

Personable and professional

Confident Communicator

Expects and enjoys change, challenge and innovation

We are News UK: One of the leading media businesses in the UK and Ireland, our newsbrands include The Times, The Sunday Times, The Sun, The Sun on Sunday and The TLS. Our national broadcast brands include talkSPORT, Times Radio, talkRADIO and Virgin Radio UK, and we have market-leading local radio stations across Ireland. In 2022 we launched TalkTV, a major new TV channel available to everyone across the UK, delivering a schedule of news, current affairs, entertainment and sport, with Piers Morgan in a primetime evening show. Our world-famous brands provide news, analysis, opinion and entertainment to almost 40 million people each month. Spanning digital and print, audio and video, events and experiences, our brands are home to a plurality of opinion, representing the diverse communities we serve. News UK is wholly owned by News Corp.

Life at News : At News UK our people are our heartbeat - they are the driving force behind our brands and we want to enable people to thrive. Some of us work flexibly, in many different ways. We encourage you to talk to us about the flexibility you would like. Many of us work in a hybrid way between one of the News UK & Ireland offices and remotely.

We championdiversity and inclusion (https://www.news.co.uk/diversity-and-inclusion-at-news-uk/) , we strive to maximise and encourage every individual\'s potential and ensure everyone feels valued. We support this through our Diversity Board, D&I strategy & training, creating more diverse content and our intern and apprenticeship programmes. We also have 11 employee-led networks.

We take pride in looking after our amazing talent at News UK supporting the Health and Wellbeing of our staff. Some of what we offer includes:

• A generous pension scheme with employer contributions of up to 5%;

25 days holiday and up to 4 volunteering days per year;

Maternity leave up to 18 weeks full basic salary & paternity leave up to 2 weeks;

Wide range of training available, plus full LinkedIn Learning access.

Private medical insurance covering pre-existing conditions

Discounted gym memberships , ClassPass at Home, weekly virtual HIIT, yoga and run club classes

\'Bikes for Work\' scheme

Access to wellbeing benefits such as physio/massage and counselling

We want to ensure that everyone we meet has the opportunity to perform to their best when interviewing. Please let us know, at any stage, whether you require any reasonable adjustments during the recruitment process, and we will do our best to accommodate.

News UK is an official partner of the Journalism Diversity Fund, founder of the Journalism and Disability Forum, and proud member of the Valuable 500. At News UK, we will continue to promote an inclusive and diverse workplace, to help people with visible and non visible disabilities create careers in media and aim to make our content accessible to all.

News UK