Job Description

Job Overview

Exchange Chambers is an award-winning, progressive, full service set of barristers' chambers with a proven track record in all major areas of law. We are one of the largest and most well-resourced Chambers in England and Wales. This allows us to provide an unparalleled level of service and cover.

We are seeking a highly organised and detail-oriented Marketing Administrative Assistant to join our team. This role involves providing essential administrative support to the Marketing Manager in all marketing activities and events. Degree level of education is not essential for this role. The successful candidate will be responsible for managing various clerical tasks, maintaining accurate records, and assisting with daily office functions within the marketing team. This offers an excellent opportunity to develop your marketing administrative skills within a professional legal environment.

Duties

Digital

Assist in uploading and editing content on the website including news items, articles and blogs, seminar listings, and other key webpages using WordPress (content management system) Update members' CVs and profiles through WordPress Prepare, plan and send marketing communications as agreed by the Marketing Manager and Seminars and Training Manager (drafting copy, template design, and proofreading) Social media scheduling - assist with the roll out of campaigns and manage profiles using Buffer for scheduling Develop new ways to promote the profile of Exchange Chambers via social media presence Production of advertisements and artwork for marketing campaigns on ad-hoc basis - pupillage, recruitment etc. Assist with ensuring Member and Staff email signatures are kept up to date with appropriate logos every year

Print/ collateral

Assist in the production of marketing literature, including brochures and flyers Assist in writing and proofreading copy when required Design and order business cards for members as and when required Ensure any front of house marketing assets are kept refreshed and up to date, including PowerPoint presentations on reception screens Work with clerks to update Team Sheets for different practice areas for clerks using InDesign when required Liaise with external suppliers, printers and merchandisers for production Update general marketing collateral when required

Legal Directories

Assist in the compilation of legal directory submissions for Chambers and Partners and the Legal 500 each year (Project runs from approx. October - February) Compile legal directory referee sheets Schedule interviews with the directory researchers/editors Maintain Exchange Chambers' online set profile

Design

Regular use of Canva design software to create social media posts, flyers, invitations and occasional graphics Internal Communication Collate and produce content for Chambers' internal newsletter as and when necessary Update and maintain web content by liaising with staff and members Assist in the communication of marketing announcements/updates via email to members Assist with the production of internal resources - social media policy etc.

PR

Assist the Marketing Manager with all PR activity Use X and LinkedIn to maximise PR outcomes Liaise with external PR consultant to ensure that news items are appropriate for publication and uploaded to the website in a timely manner Ensure PR highlights are included in the internal newsletter

Seminars

Provide support to seminars department when required Assist with the production of marketing materials and resources for seminars, including brochures, flyers and banners Ensure that all seminar resources meet brand guidelines

Awards

Assist Marketing Manager with monitoring and keeping the Awards calendar updated, and assist with awards entries throughout the year. Assist in gathering information and statistics for legal award entries

Other

Organise corporate photography shoots across all three cities with support from EA to Chief Exec Attend marketing meetings when required Support the Seminars and Training Manager and Senior Management when required Assist in the delivery of digital communications via LEX Marketing, including newsletters etc.
Assist with SEO and our digital marketing strategy

Qualifications

o

Demonstrates an interest in pursuing a career in marketing

Ability to communicate confidently with barristers, management, clients and suppliers via email, telephone and in person High level of proficiency of Microsoft Office Suite (advanced user of Outlook, Word, Excel and PowerPoint) Strong working knowledge of X and LinkedIn Confidence in learning new software and systems Strong written communication and grammatical skills High attention to detail and sound proofreading skills Strong administrative and organisational skills Enthusiastic, pro-active and calm approach to working in a busy, fast-paced environment Ability to work unsupervised, prioritise and manage a varied workload/variety of projects Ability to work as a team, particularly on projects in conjunction with the seminars team Good commercial awareness, knowledge of the legal sector and understanding of how a Barristers' Chambers operates
This position is ideal for organised individuals seeking to utilise their administrative skills within a supportive team environment.

Job Type: Full-time

Pay: From 22,000.00 per year

Benefits:

Company events Cycle to work scheme Enhanced maternity leave Enhanced paternity leave Health & wellbeing programme Paid volunteer time
Work Location: In person