Job Description

Job Title: Medical Secretary

Trust Location: Oxford Health NHS Foundation Trust

Location: Abingdon Hospital

Hours: 37.5 hours per week

Working Pattern: Monday - Friday ( 9:00 - 17:00)

Duration: 8 Month

What you'll be responsible for:

JOB DESCRIPTION

Oxford Health is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.

This job is to work within the South AMHT Administration team that has just received Exceptional People Award and Highly Commended Feb 2022.

DUTIES AND RESPONSIBILITIES

1. To provide support with the compilation of reports, typing letters and correspondence including from digital dictation when required and to be responsible for uploading patient information onto Rio and any other appropriate system in a timely manner.

2. Helping to manage the 3 inboxes

3. Answering the telephone, taking messages and processing enquiries.

4. Taking and producing meeting minutes and following actions arising

5. To use Microsoft Office applications including Word, Excel, Teams and Outlook as required.

6. To assist with the supervision, coaching and training of Junior Administrators in the team.

7. To assist with reception duties for Outpatients departments when required.

8. Checking that stationary supplies are adequately stocked and ordering when necessary.

9. Contacting the Estates Department to carry out repairs, checking work has been undertaken to satisfaction.

10. Keeping notice boards tidy and up to date and adding anything of interest or importance to staff.

11. Recording accidents and near misses on the Ulysses system.

12. To carry out other duties as requested by the Office Manager to support the quality of service provided by the team.

13. Help to create documentation regarding new processes

14. Keeping the Trust policies, procedures, and fire book up to date.

You'll learn the following whilst working at the trust:

1. An in depth understanding of the roles and responsibilities involved in working within the NHS

2. Knowledge of the systems used, to effectively complete your role to the highest standard at all times

3. A sense of teamwork, gained through working alongside and supporting colleagues from all levels, within the organisation.

You'll have the following skills/experience:

Experience:

MUST HAVES

Please list the "Must-haves" required along with any service information which may support us in resourcing. The job description and any substantive job advert copy should also be provided as an attachment.

MUST HAVES

Understanding of Rio and Microsoft programmes

Analytical and judgement skills

Accurate attention to detail

Excellent Keyboard skills

Excellent telephone and communication skills

Ability to work under pressure

Ability to prioritise own work load and work towards Deadlines

Proven ability to work as a member of a team

Ability to liaise with all professionals, colleagues and service users in a confident and effective manner

Good understanding of the General Data Protection Act

Working in an office / educational environment

Call handling experience

Good communication skills with an empathetic approach

High levels of emotional resilience

Ability to work under pressure in a calm manner

Enthusiasm and motivation

Flexibility in approach to work and the changing needs of the service/team

As a member of NHS Professionals, you have fantastic benefits:

Competitive pay rates- work this week, get paid next week

Essential support when you need it- 24/7 365 days

- call us anytime

Multi locational

- work across neighbouring Trusts

Manage your shifts and timesheets on the go

- access your "My Bank" shift portal anywhere, anytime online or through your smartphone

Varied working options to suit your lifestyle

- access to the Bank gives you options of ad hoc shifts or longer-term placements

Training and development opportunities

- Keep up with the essentials and more

Build holiday allowance for every shift you work

- your work life balance is important to us

Stakeholder pension scheme available

- a flexible future for you and yours

Who are NHS Professionals?

We specialise in putting people in place to care. Every year we help thousands of dedicated candidates and highly skilled NHS workers enjoy better career opportunities, access to more shifts and a healthier work-life balance, giving more choice and control to our members.

As an equal opportunities' organisation, NHSP is committed to the equal treatment of all current and prospective Bank members and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender reassignment, or marriage and civil partnership. We believe there is a strong case for the Equality, Diversity and inclusion agenda and we strongly encourage suitably qualified applicants form a range of backgrounds to apply.

Apply Today

By joining us you can look forward to a choice of flexible Bank shifts across any of our client Trusts in England, as well as the ability to develop professionally and gain experience in several wards or areas.

Disclaimer

Please note, you will be contacted by email throughout the recruitment process, so please check your emails, including your junk/spam regularly. We regret we cannot contact everyone who is not selected for an interview, therefore if you do not hear from us within 21 days after submitting your application, please assume you have not been successful on this occasion.

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Job Types: Full-time, Temporary
Contract length: 8 months

Pay: 14.89 per hour

Expected hours: 37.5 per week

Work Location: In person

Reference ID: 82899