Job Description

An opportunity has arisen for a 12-month full time secondment position to cover Maternity Leave in Stroke Medicine, within University Hospitals Coventry & Warwickshire NHS Trust.



We are seeking to appoint a Medical Secretary with the following skills and experience:



Working within a senior admin role with secretarial experience



Excellent Communication skills both verbally and written



Good team player who is also able to work on own initiative



Good organisational skills



Ability to stay calm under pressure



Professional approach



Flexibility and commitment



Before applying we encourage you to review the Trust's Values and Behaviour's Framework, and Vales Based Recruitment Fact sheet which can be accessed on the right hand side of this page under the job description.



The supporting information in your application should therefore reflect your understanding of the Trust's Values and Associated Behaviours. You will be expected to provide us with examples from work experience and/or personal life which demonstrate these values through your behaviour.



Please be advised sponsorship is not eligible for this post.



Secondment will be considered for internal candidates - If you are successful after interview, you must obtain approval from your current line manager to accept the offer.



You will need to be proficient in the use of standard Microsoft Office packages. In addition to this, experience in the use of patient administration systems would be advantageous.



To ensure, wherever possible, that all clinical documentation is up to date, in an orderly fashion and available whenever clinical decision are being made, reporting exceptional circumstances where necessary. This will require effective collaboration with all relevant personnel to maintain and efficient administrative system, prompt transcription, manipulation and distribution of appropriate correspondence.

Closing Date:

Please be advised that this job advert will close as soon as sufficient applications have been received. Please apply for this job as soon as you can, if interested.



University Hospitals Coventry and Warwickshire NHS Trust, rated as good by the Care Quality Commission, is one of the largest teaching Trusts in the UK.



We are extremely proud of our employees across our hospital sites, with high quality patient care at the heart of everything we do.



Boasting some of the most modern facilities in Western Europe, the Trust is renowned for being at the forefront of research and innovation as part of its blossoming reputation as a worldwide leader in healthcare.



We are proud to be recognised as a Pathway to Excellence designated organisation - please click the link for further details about this prestigious award. Pathway To Excellence - University Hospitals Coventry & Warwickshire (uhcw.nhs.uk)



By joining our exciting journey, you will form part of a passionate, talented team and will be able to access a wide range of learning and development opportunities. There has never been a better time to join our team.



The Trust is committed to building an organisation that makes full use of the talents, skills, experience, and different perspectives available in our diverse society. We want everyone to feel they are respected, valued, can achieve their potential and receive the most appropriate and relevant care. We will create an environment where the equality and human rights principles of fairness, respect, equality, dignity and autonomy are promoted and are part of the organisation's core values.



To act as a senior point of contact to ensure all enquiries are effectively managed and successfully resolved within a prompt timescale, ensuring all relevant personnel are informed as necessary and an appropriate record is maintained.



To ensure, wherever possible, that all clinical documentation is up to date, in an orderly fashion and available whenever clinical decisions are being made, reporting exceptional circumstances where necessary. This will require effective collaboration with all relevant personnel to maintain an efficient administrative system, prompt transcription, manipulation and distribution of appropriate correspondence.



To ensure the effective organisation of all patients under the care of the consultant and his/her team in accordance with Local and National policy and targets. This will require effective collaboration with: the Booking Centre and Patient Access team to ensure the waiting list is up-to-date and accurate at all times; Outpatient Access team and General Managers to monitor the utilisation and effectiveness of outpatient clinics, ensuring that established Patient Access Policy and procedures are adhered to; Theatre, Diagnostic and Ward teams to ensure that the elective care pathway for all patients is seamless and sensitive to their needs.



To implement and maintain an efficient office management system/procedure to enable the consultant and his/her team to optimise their patient care services. This will require: effective management of the consultant's time, managing schedules and leave arrangements ensuring appropriate and timely communications with all relevant personnel, composing and transcribing letters/minutes proactively ensuring action points are raised and completed, preparation of correspondence and reports; effective management of the consultant's office by establishing and maintaining efficient manual and electronic correspondence and documentation management systems; ensuring office equipment and stationery levels are maintained, processing orders as required.



To continually contribute to patient and business improvement Agendas.



This will require undertaking any project work as directed, including obtaining information from the Internet, collation and reporting of data to produce reports and spreadsheets, utilising relevant Trust IT systems, as determined by the role, ensuring all relevant patient data is collected and input accurately in line with Trust guidelines. These systems may include EPR, CRRS, Soliton, MModal etc. Share ideas for potential service improvement.



To support team members. This will require demonstrating and explaining departmental practices and procedures; undertaking appropriate training and development with new and existing staff ensuring high standards of practice are always maintained; providing cross-cover on a reciprocal basis in the absence of colleagues and providing day to day supervision where required.



For further details of the role please see the attached job description.