Job Description

Job Summary To act as a medical secretary within a team providing medical secretarial and administrative support to the Practice Key Duties: The following are the core responsibilities of the medical secretary. There may be on occasion, a requirement to carry out other tasks, this will be dependent upon factors such as workload and staffing levels: Typing letters, reports and associated documentation as required To be proficient at prioritising and organising administrative work generated by hospitals, ICB, Primary Care Organisations, patients etc., and to share workload with our other medical secretaries as necessary Ensuring referrals are processed efficiently Maintain an accurate 2 week rule/urgent referrals data base Manage all enquires in an effective manner Scanning of patient related documentation and attaching scanned documents to patients healthcare records Input data into the patients healthcare records as necessary Process referrals using the electronic referral system (ERS) Process requests for information e.g. SAR, insurance / solicitors letters and DVLA forms Process patient letter requests and invoice for private work accordingly Manage all administrative queries as necessary Maintain a clean, tidy, effective working area at all times Support all clinical staff with general administrative tasks as requested Health and Safety Ensure the Practice policies are understood and observed and that procedures are followed. Ensure the appropriate use of equipment and facilities and ensure the environment is maintained in good order.



Take the necessary precautions to safeguard the welfare and safety of oneself and others in accordance with the Health and Safety at work act. General Contribute to own supervision and appraisal systems in line with surgery requirements. To undertake any training as deemed as necessary to carry out the full requirements of the post To carry out any other duties that may be required appropriate to the level and nature of the post. The management of the Practice retain the right to amend the in consultation with the post holder and any agreed changes will be notified in writing within a month of any agreement.



As a member of staff employed within the Secretarial Team the post holder is responsible for ensuring that they work towards the aims and objectives set for Secretarial staff of the Surgery. These will be referred to within supervision and appraisal of staff.