Job Description

The role of the Medical Secretary is to provide a comprehensive secretarial, administration and information service to the Microbiology Department Consultants and to support the Microbiology team. The role comprises a wide range of specific duties and requires competence in word processing, keyboard skills, audio-typing, communication and organisation skills. An ability to understand the need for and to maintain confidentiality is essential.



Full training will be provided, previous medical secretarial experience and medical terminology will be advantageous.



Transcription and production of correspondence for the Microbiology Consultants



Open and prioritise correspondence on behalf of the Consultants.



Date and stamp all incoming mail, communications and reports.



Receive, manage and prioritise telephone and personal enquiries, complaints, messages and information from GPs, Consultants, other medical staff and external organisations on behalf of Consultants.



Undertake self-supervision and effective self-organisation in terms of: -



Co-ordinating annual and other leave in co-operation with other secretaries and with the approval of management; Liaising with other secretary to ensure fair distribution of work by mutual assistance;

Establish and maintain efficient office system, including filing systems.



Maintain confidentiality at all times.



Extract data from patient administration system and other relevant software programmes.



Produce confidential letters/correspondence for Patients, GP's and Consultants.



Contact other laboratories.



Maintain the Consultant Microbiologists diaries as appropriate



Arrange meetings, prepare and circulate agendas and documentation as required.



Circulate laminated posters and information leaflets for wards etc when required



Circulate Ward audit forms and collate information when required.



Help with preparation of figures of quarterly and annual reports as requested.



Established in 2003 East Lancashire Hospitals NHS Trust (ELHT) is a large integrated health care organisation providing high quality acute secondary healthcare for the people of East Lancashire and Blackburn with Darwen.



Our vision is to be widely recognised for providing safe, personal and effective care. We currently provide high quality services and treat over 700,000 patients a year from the most serious of emergencies to planned operations and procedures. We employ over 8,000 staff, many of whom are internationally renowned and have won awards for their work and achievements.



This role is to join a robust Microbiology team.



The role comprises a wide range of specific duties and requires competence in word processing, keyboard skills, audio-typing, communication and organisation skills. See attached documents for the full job description and main responsibilities.